Continuous pagination question...help!

[WatchDog]

Hi everybody.

First post here.

I'm just about to submit my doctoral thesis for binding, and I'm having trouble numbering the pages according to their specs.

Here's what the document needs to look like:

(The Introductory section uses lower-case Roman numerals)

Page 1: counted, but no number appears.

Page 2: not counted, and no number appears.

Page 3: not counted, and no number appears.



Page 4: number ii must appear in the header

Page 5: number iii must appear in the header

Page 6: number iv must appear in the header

Page 7 (here, the document switches to Arabic numerals): counted, but no number appears.

Page 8: number 2 must appear in the header (etc.)

*All pages from here numbered, except for...

Page 301 (last page): no number appears

Is this even possible to do in one file?

Any help will be greatly appreciated. Also, if you do have a solution, please explain it as you would to a 5 year old who has never seen a computer before.

Thank you!

[Charles Kenyon]

Originally Posted by WatchDog

Hi everybody.

First post here.

I'm just about to submit my doctoral thesis for binding, and I'm having trouble numbering the pages according to their specs.

Here's what the document needs to look like:

(The Introductory section uses lower-case Roman numerals)

Page 1: counted, but no number appears.

Page 2: not counted, and no number appears.

Page 3: not counted, and no number appears.

Page 4: number ii must appear in the header

Page 5: number iii must appear in the header

Page 6: number iv must appear in the header

Page 7 (here, the document switches to Arabic numerals): counted, but no number appears.

Page 8: number 2 must appear in the header (etc.)

*All pages from here numbered, except for...

Page 301 (last page): no number appears

Is this even possible to do in one file?

Any help will be greatly appreciated. Also, if you do have a solution, please explain it as you would to a 5 year old who has never seen a computer before.

Thank you!

Sorry. I don't have the ability to explain at 5-yr old level. You get 10.

First you did well putting everything in one document.

Second, work with a copy of your document until you get it right.

Third, read How to set up a document with front matter numbered separately. Don't do anything in your document yet.

Fourth, read How to Control Page Numbering in Microsoft Word by Bill Coan, MVP. Don't do anything in your document yet.

Fifth, skim through Sections / Headers and Footers in Microsoft Word 97-2003

To understand how page numbering works in a document like you have, you have to know something about Sections in Word. It is at the section break that you can restart page numbering or change its appearance.

Each section in Word can have up to three different headers and/or footers. In addition, the StyleRef field can change the appearance of a header or footer without changing the header or footer.

I hope this helps.

[Charles Kenyon]

Expanding on the three headers/footers available to each section.

If you edit the header footer for a section without doing anything else, you will have just one header or footer for that section.

If you choose to have a different first page, the header/footer you just edited becomes the continuation header/footer and you type in a new one for the first page or leave it blank.

If you choose to have different even and odd headers/footers, your original header /footer becomes the odd page header/footer, but begins on page three if you have selected different first page.

When you have a section break, the default action is to continue your headers/footers from the previous section. You can change this by clicking on "Link to Previous." Here are two views of the Header/Footer toolbar showing the Page Setup button where you can change the number of headers/footers, and of the "Link to Previous" button.

Here is a video tutorial: http://office.microsoft.com/en-us/wo...001021662.aspx

And you thought writing the thesis was tough!

[Endzone]

Well here it is--except the very last page. Now, I just need to figure out how I did it. This link was very helpfull. You must divide the first 3 pages into sections--insert\break\next page.

On page four, with your highlight on the paragraph in the header box, click "format page number" from the header/footber toolbar. In number format select roman numerals. And then select start on page ii.

Close the toolbar and move the pointer down to page seven with the highlight on the paragraph mark in the header. So the same procedure as in page four only select Arabic numbers and start on page 1.

Then go to the main toolbarr and click file\page setup\layout and select "different first page". If you can't get it, I will go thorugh it step-by-step from 0100 to 0500 this morning and post. I guess I could also do page 301 by then. Let me know if you still need some help.


http://nature.nps.gov/publications/n...age%202003.pdf

[WatchDog]

Thank you all for the fantastic and thoughtful answers!

I'm going to spend some time on this and give it my best shot...wish me luck...and if you have any other words of wisdom to offer, I will appreciate it very much!

[Charles Kenyon]

Originally Posted by Endzone

Well here it is--except the very last page. Now, I just need to figure out how I did it. This link was very helpfull. You must divide the first 3 pages into sections--insert\break\next page

http://nature.nps.gov/publications/n...age%202003.pdf

You can do what the original poster asked for by putting every page in a different section but that is overkill and makes the document very difficult to edit. In the case of a thesis, this could be a disaster.

The links I provided show how to do it, including not having a number on the last page.

[Endzone]

Originally Posted by Charles Kenyon

You can do what the original poster asked for by putting every page in a different section but that is overkill and makes the document very difficult to edit. In the case of a thesis, this could be a disaster.

The links I provided show how to do it, including not having a number on the last page.

I disagree Charles. Your claim that I put every page in a section is ridiculous. Pages 7 to 300 are all in the same section. Pages 4-6 are also in the same section.

Here's what you should have said, "Endzone that ain't bad for a rookie and only 2 hours time".

Thanks.

Watchdog, I'll tell you what. I just happened to have a LOT of time on my hands, and I will walk you through it step-by-step complete with screen shots, etc. I am also using Word 2003. But, I don't think the forum here will allow such a long post without moderator approval. If you want to email me, I will try to do it this morning between 0100 and 0500 if you're still having trouble. my email addres is exreo2 yahoo

[macropod]

Originally Posted by Endzone

I disagree Charles. Your claim that I put every page in a section is ridiculous.

Perhaps you should have paid closer attention to what Charles said:

You can do what the original poster asked for by putting every page in a different section but that is overkill and makes the document very difficult to edit. In the case of a thesis, this could be a disaster.

Charles did not say should put every page in a different section or that you had done so.

[Endzone]

It looks like I had 2 section breaks that weren't necessary at the bottom of pages 1 & 2. I removed these section breaks. Now there are only 3 section breaks:

1 at the bottom of page 3
1 at the bottom of page 6
1 at the bottom of page 300

I also formatted the page number text to Verdana 9-point, and I changed the distance the header is below the top of the page from the default .5" to .2".

File attached.

[Charles Kenyon]

There is no need for a section break at the bottom of page 300. Please read the links I gave. You are giving advice to someone on how to format something that is, at this time, that person's life's work. You should feel free to give others the benefit of your knowledge and experience, but please be careful.

What WatchDog has asked for here can be accomplished with a single section break if the front matter does not need to be in a table of contents. That section break would be at the end of Page 6, numbered iv. The pagination (or lack thereof) and skipping pages in the front matter can be handled through the first page header (no number) and a calculation field that only displays numbers on certain pages and decreases the number to account for the skipped pages.

If the Roman-numeral pages need to be in a table of contents additional section breaks are needed to restart numbering after the skipped pages.

Attached is a demonstration document with any necessary fields.
This document demonstrates the requested numbering using one section break. It assumes that nothing in the front matter will be used in an automatic table of contents.
It has both sections set to use a different first page header.
The pagination for the front matter is set to not display unless the actual page number is 4 or higher. It is manually formatted using the \* roman switch rather than formatted using the page number formatting. This is so the calculation will work. It calculates a number based on the number a PAGE field gives and then converts that to a lower case Roman numeral.
A next-page section break is inserted on page 6. Numbering restarts there and remains in Arabic format. The number is in a conditional IF field with instructions to only display the page number if it is less than the total number of pages in the section.
Fields can be displayed and edited using Alt-F9.

[WatchDog]

Once again, thank you all very much for your time and effort.

Looks like this will be a bit more challenging than I thought!

I'll certainly look over the good advice given here; also Endzone, I have sent you an email. Please let me know if you didn't get it.

Thanks again everybody! You guys rock.

[Endzone]

Originally Posted by WatchDog

Once again, thank you all very much for your time and effort.

Looks like this will be a bit more challenging than I thought!

I'll certainly look over the good advice given here; also Endzone, I have sent you an email. Please let me know if you didn't get it.

Thanks again everybody! You guys rock.

Sorry, but I did not get it. My email is exreo2 at yahoo dot com

Regards,

[WatchDog]

Hello Endzone - I sent the mail again, and I was careful about the address. You should definitely have it. Thanks again!

[Endzone]

Originally Posted by WatchDog

Hello Endzone - I sent the mail again, and I was careful about the address. You should definitely have it. Thanks again!

Got it that time, and a reply has been sent.

[Endzone]

Alright, I sent you step-be-step instructions with pictures of all the dialog boxes to do this. See if you can do the first 10 pages and page 301 should be no problem. Please do what I suggested about making copies of the first 10 pages in seperate files and also what Kenyon suggested about making copies of of the entire document.

Once he gets the first ten pages right (pagination) he can just insert this into his thesis and delete the origianl 10 pages--right Charles?