In this file I wanted the first 8 pages without page numbers. Page numbering starts in the footer on page 9. Earlier I had it starting on the following page, page 10. Later on I added the page number on page 9 as well. But when I added the "9", I found that it is one line higher than all the other page numbers in the file. And when I put the cursor in front of the "9" and hit <enter>, instead of pushing the "9" one line lower, it pushes the footnote divider line one line higher. How can I get the "9" to come down one line in the footer?

Your shouldn't be typing the '9' - you should be using a page field there. Moreover, your description suggests you have a Section break between pages 9 & 10. Should that really be there? As for the positioning, that might be accounted for by differences in the paragraph 'before' spacing.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I did not type the "9"; I went to insert => page number and added the page number in the footer.

As for the section breaks, I just checked, and you are absolutely correct. Page 9 is actually the first page of the TOC; I want a page number in the footer of the first page of the TOC as well as the following pages.

In this process I also found that the words "Table of Contents" which is in the header of the TOC starting with the 2nd page of the TOC (p.10), had also crept into the header of the first page of the TOC (p.9)-- which I do not want. And I had had a section break at the beginning of the TOC earlier, due to which I was surprised as to why the words "Table of Contents" were appearing on the first page of the section? So, confused about this, I added a next page section break, putting it at the bottom of p.8.

But now that you said it looks like there is a section break between pages 9 and 10, I checked-- and there is! That was quite surprising to me as I hadn't put one there. So I turned on the hidden characters, and found that not only is there a "next page section break" which I've just put at the bottom of page 8, but there is also a "continuous section break" at the top of page 9 i.e. the page where the TOC starts. And these two back to back section breaks are, it seems, what is causing the section break between pages 9 and 10 as I do not have any section break directly located there. So which section break should I remove? The "next page section break" at the end of p.8, or the "continuous section break" at the top of page 9? I want the header at the top of p.9 to remain empty.

Perhaps you could attach the relevant portion of your document (e.g. the pages 8 -10) to a post so we can see what's going on.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

There are a few actions in Word that will cause insertion of section breaks without notice.


The following may be of help to you:

• Numbering Front Matter by Suzanne Barnhill, MVP
• Page Numbers in Word 2007-2019 (365)

Could you let me know how to attach just certain pages of a long document.

I've got everything worked out with the page breaks and the headers.

But now that I check carefully, I see that throughout this 340 page file, some of the page numbers in the footer are 1.5 cm from the bottom of the page, and some of the page numbers in the footer are 1.9 cm from the bottom of the page. In the roman numerals at the beginning of the file, it seems to be mixed between even and odd pages. But once the standard numbers begin, it seems to be restricted to the even pages, but not all the even pages are affected. I would like them all to be 1.5 cm from the bottom of the page. How can I standardize this for all the pages?

First, read the links provided earlier.
See also Improving the Bottom Line by Suzanne Barnhill, MVP



Even and odd pages in your document apparently have different footers.
Try copying the footer from an even-numbered page into an odd-numbered page. What happens?


Header/Footer Settings Recap

Simply save a copy of the file then, using the copy, delete all other content than the pages you need to demonstrate the problem, re-save the edited copy and attach the result to a post.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I just tried it-- the structure I need to show you was itself destroyed in the process. I was going to give you pages 70-71. When I deleted pages 1-69, pages 70-71 became pages 1-2; even then, the "1" was at 1.9 cm and the "2" was at 1.5 cm height from the bottom of the page. If that had remained it would have been sufficient. But when I deleted from 72 to the end, then the page numbers 1 and 2 also disappeared. And when I inserted new page numbers there, they were both at the 1.9 cm height-- i.e. both the same height. The height differential is what I want to show you.

In that case, you'll need to retain the Section break that follows the last page you want to attach, as that's what the page layout is attached to.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Ok, that worked. Here it is, attached. Please compare the distance from the bottom of the page to the "- 1 -" in the footer on the first page, to the distance from the bottom of the page to the "- 2 -" in the footer on the second page. The "- 1 -" is 1.5 cm from the bottom of the page; The "- 2 -" is 1.9 cm from the bottom of the page.

I want all the page numbers in the footers to be 1.5 cm from the bottom of the page. So those which are 1.9 cm from the bottom of the page need to be brought down 0.4 cm. But if I put the cursor in front of the "- 2 -", rather than bringing it down a line, it pushes everything else up a line.

So I need to know how to bring the "- 2 -" from 1.9 cm down to 1.5 cm from the bottom of the page. And if possible, to make it a system wide setting, so all the page numbers will come to this height.

Attached Files

For upload to MSW Forum - page number height discrepancy in footer.docx (64.9 KB, 7 views)

You might try deleting the empty paragraph following the page # in the page 2 footer...

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Word's Reveal Formatting Codes

That was great, thank you. Problem solved. I just had to remove two or three of those paragraph marks from underneath the page number in pages at the beginning of the file, and it self-corrected all the pages for the entire file.

Now, I've attached a sample here of another such formatting issue. If you look at the footer in page one and compare it with the footer in page 3, you'll see that the distance between "discourse 56" and the bottom of the bottom-most footnote, is different. I am using the word "discourse 56" here as it is on the same line as the page number, so it is an easy measure for the distance between the page number and the bottom most footnote. In the entire file, this distance is the same no matter how many footnotes there are on the page. The distance from the bottom of the page number to the bottom of the bottom-most footnote, is 7 mm. But on page three you'll see that this distance is 11 mm-- i.e. more than 1 cm. What accounts for this difference, and how can it be fixed? I tried showing all formatting marks, but didn't see any difference there between the two pages.

Attached Files

For upload to MSW Forum - discrepancy in distance from page no to footnote.docx (71.3 KB, 9 views)