Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 12-03-2018, 06:24 PM
MightyMouse58 MightyMouse58 is offline Protected template issues Windows 10 Protected template issues Office 2013
Novice
Protected template issues
 
Join Date: Nov 2018
Location: Melbourne, Australia
Posts: 10
MightyMouse58 is on a distinguished road
Default Protected template issues

Hi,

I have been tasked to create a corporate report template which I have done. I've protected it so that users don't interfere with the styles. While users generally appear okay with it, there are a couple of things they want:
- to be able to insert Section Breaks additional to what I have provided in the template, and
- to be able to use the text highlighter

Both of these functions are grayed out in the protected template. Is there some way I can activate these functions while keeping styles locked?

Advice appreciated



Carl
Reply With Quote
  #2  
Old 12-04-2018, 11:04 AM
Charles Kenyon Charles Kenyon is online now Protected template issues Windows 10 Protected template issues Office 2016
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

  1. Do not protect the document for filling in forms. Instead, restrict to certain styles. Filling in forms is the most restrictive type of editing restriction with a number of problems. It is there for use with legacy form fields.
  2. Provide styles that meet your users' needs. That would include styles that have shading (not highlighting). Highlighting cannot be a part of a style. Shading can.)
If you are using legacy form fields, unless there is a reason to continue with those, use Content Controls instead. (Do not mix.)
Create a Form Using Word Content Controls
Reply With Quote
  #3  
Old 12-04-2018, 03:37 PM
MightyMouse58 MightyMouse58 is offline Protected template issues Windows 10 Protected template issues Office 2013
Novice
Protected template issues
 
Join Date: Nov 2018
Location: Melbourne, Australia
Posts: 10
MightyMouse58 is on a distinguished road
Default

G'day Charles,

thanks for coming back.

To be clear, I haven't protected the document for filling in forms, as I am not using form fields. And I have discussed with my users what they want after putting the template out there for use.

My users are engineers, and why I mentioned highlighting is because that is what they want - the ability to highlight text for review or as a reminder to come back and fix. I was hoping that there was some way to enable the highlighting tool but I'll have to look at creating a style that does what I want.

The other thing though is the ability to insert section breaks. This could be a show-stopper. Any ideas?

Cheers
Reply With Quote
  #4  
Old 12-04-2018, 03:52 PM
Charles Kenyon Charles Kenyon is online now Protected template issues Windows 10 Protected template issues Office 2016
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

How are you restricting your editing? If you are simply restricting to certain styles, there should be no problem inserting section breaks.


Why do they want to insert section breaks?
If it is so they can change the headers and footers, they need to look into use of the StyleRef Field. There are lots of good reasons to insert section breaks, that just is not usually one of them.
Reply With Quote
  #5  
Old 12-04-2018, 04:30 PM
MightyMouse58 MightyMouse58 is offline Protected template issues Windows 10 Protected template issues Office 2013
Novice
Protected template issues
 
Join Date: Nov 2018
Location: Melbourne, Australia
Posts: 10
MightyMouse58 is on a distinguished road
Default

Please see comments below (in bold) in your response.

Quote:
Originally Posted by Charles Kenyon View Post
How are you restricting your editing? If you are simply restricting to certain styles, there should be no problem inserting section breaks.

On the Page Layout tab in the ribbon, the Breaks option in Page Setup is greyed out, restricting users only to normal page breaks.


Why do they want to insert section breaks?

They need to be able to insert additional annexes, and without section breaks the page numbering goes wrong. Also they may need to adjust page size and/or orientation within an annex.

If it is so they can change the headers and footers, they need to look into use of the StyleRef Field. There are lots of good reasons to insert section breaks, that just is not usually one of them. - what do you mean by this statement? I don't understand where you're coming from.
Reply With Quote
  #6  
Old 12-04-2018, 05:25 PM
MightyMouse58 MightyMouse58 is offline Protected template issues Windows 10 Protected template issues Office 2013
Novice
Protected template issues
 
Join Date: Nov 2018
Location: Melbourne, Australia
Posts: 10
MightyMouse58 is on a distinguished road
Default

G'day Charles,

currently reading your pages re StyleRef and Sections/Headers and Footers - must admit, you've got a lot of good info there. Hopefully after reading, I may have answers.

Cheers
Reply With Quote
  #7  
Old 12-04-2018, 06:37 PM
Charles Kenyon Charles Kenyon is online now Protected template issues Windows 10 Protected template issues Office 2016
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Section breaks
When you are restricted as to styles, you can change margins, page size, or orientation from this point forward or for selected text. This inserts a section break automatically. For selected text, it will add two section breaks.


To do more, you can use the Page Layout dialog.

Headers/Footers
You can use the StyleRef field to change what appears in the same header/footer on different pages. Many people think they need a section break to do what the StyleRef field can handle.
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
How to enable features in the Ribbon in a protected template MightyMouse58 Word 6 11-26-2018 10:47 PM
Creating a Password Protected Template with Macros eking Word 3 12-20-2016 01:05 PM
Protected template issues Word Template with OLE Links Issues ptmuldoon Word 3 11-23-2014 05:29 AM
Protected Fields in a document template augurswelljan Word 3 05-01-2012 04:45 AM
PPT-Template Language Issues nunezc PowerPoint 0 04-18-2012 01:18 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 02:58 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft