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#1
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After creating a Table of Contents using the automated tool, how to manually add further lines to it
I have written a 300 page MS word file consisting of a series of transcribed lectures. Of the 40 lectures, only 32 had recordings which I could access. I could not locate recordings for the remaining eight lectures. As a result, for these eight lectures there is no transcription i.e. no chapter in the book. Nonetheless I wish to include them in the table of contents (TOC) to show readers where those lectures would have been located in the TOC and what their titles are. For each of these eight, instead of a page number, I wish to insert "sound file unavailable". I've created a TOC using the automated tool in MS Word 2016. After having created that TOC, is there a way for me to add these eight lines in their respective locations in the TOC? Or would I have to discard the automated tool and opt for making the TOC manually? This sounds difficult and thus I would far prefer to use the automated tool if possible. But if there is no option except to manually create the TOC, would I then have the option there to add these eight lines in their respective locations? Last edited by Charles Kenyon; 08-21-2018 at 10:47 AM. Reason: Unmark as solved - see post on page 2 |
#2
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The TOC is produced using a field. Once you are certain that the TOC is as you wish and you are not going to add more to it. You can update the TOC field and then unlink it. This will convert the field to text. You can then manually add more text into it as required.
If subsequently you make changes to the document, you would have to delete the TOC, insert a new TOC field and repeat the process.
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Graham Mayor - MS MVP (Word) (2002-2019) Visit my web site for more programming tips and ready made processes www.gmayor.com |
#3
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That is great news! So it is the unlink command which converts it to text? I just googled it, and found this:
1. Select the Table of Contents (TOC). 2. Press CTRL + SHIFT + F9 Is this the proper way? And once it is unlinked, is there a way to link it again? Or does one have to again make the TOC as you mentioned? |
#4
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Is there a reason you can't just insert suitable headings at the appropriate place in the document? That way, you wouldn't need to unlink the Table of Contents. To differentiate them from the others, you could include the word 'unavailable' and, if you use a different Heading Style, have the Table of Contents not display the page # for that level.
Another option would be to bookmark each of the ranges for which content is available, then insert a separate Table of Contents for each bookmarked range and, between them, insert your static content. Either way, no unlinking would be required. Once unlinked, there is no way to relink a Table of Contents - it has to be recreated.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#5
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See:
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#6
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I will review the links provided by Charles Kenyon, which will likely give more insight into how this sort of option could be set up. Thanks. |
#7
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With careful heading & TOC Style formatting, yes.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#8
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Look into use of the TC field as well as styles. This is invisible on the page but shows up in the TOC. Here is a page specifically on those.
TC Fields by Suzanne Barnhill, MVP |
#9
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As per Macropod's suggestion, I have decided to go ahead and insert suitable headings at the appropriate place in the document for the eight chapters (i.e. those eight which will not be getting published due to absence of sound file).
In this connection Macropod had written, Quote:
I also have a couple of other related questions here: 1. In the TOC I would like to have a number preceding each chapter name, to give a running count of chapter number. That's pretty common I think so my guess is there may be a setting for that although I could not find it in the "edit field" options for the TOC. 2. This book is written using both Hindi and English. As such at the beginning of each chapter, the chapter title is provided in both languages: The top line in Hindi, and just underneath that in English. What I had done is to assign each of these two titles the status of "heading 1". As a result, in the TOC there are two listings for each chapter: One in Hindi, and then one in English. Both listings provide the same page number. Like this: फ़सल का प्रबन्ध, वृष्टि के समय............................................... .........................62 Management of crops during rain.............................................. .............62 Is there a way for me to get the Hindi and English titles to appear in the TOC on a single line one following the other, with one page number listing? I tried going to the beginning of a chapter, highlighting both chapter names together, and assigning the heading 1 status to them together. But it seems that, perhaps due to their being on separate lines at the beginning of the chapter, Word assigns them separate heading status and separate lines in the TOC. 3. Optimally as mentioned I would like to have the two headings appear on the TOC on one line, separated by a back slash. For example, here is what I want: फ़सल का प्रबन्ध, वृष्टि के समय / Management of crops during rain ......................62 |
#10
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फ़सल का प्रबन्ध, वृष्टि के समय Management of crops during rain.............................................. .............62 by adding the \x switch to the TOC field.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#11
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Please also note that I want all the chapters to be numbered, not just those formatted with Heading 1. That is, the unpublished chapters should also be numbered in the TOC. Quote:
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__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#13
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फ़सल का प्रबन्ध, वृष्टि के समय Management of crops during rain.............................................. .............62 |
#14
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__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#15
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After so doing, the Hindi and English are both appearing on the same line. |
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