problem with MS word merging words and sentences

[aretai]

Hi all,



I have a problem with MS Word merging words and sometimes sentences. It looks like this. I type text (or get text from my co-worker) then I edit and run spellchecker. There are no errors once I finish spellchecking (i.e. no joined words). I save the document (MS Word 2010) and send it to my co-worker sometimes I also place it on a shared drive. My co-worker may edit the document as well but quite often it happens that he comes back to me and says that there are some errors because some words are joined together or it even happens with sentences (i.e. spaces are removed around dots). He argues it is my fault. I said I wouldn't spoil our work deliberately and that it is probably an error with different MS Word versions (not sure which version he is using). Errors seem to occur automatically - some words are joined and some sentences while others are not.

My question is where could be the problem are there any documents on the web that I could show to my coworker as a proof? Has it happened to any of you?

Thank you

[macropod]

Hi aretai,

There are numerous possibilities, including a Word 2007 installation that hasn't been updated, printer/display driver errors, etc, that make the words appear joined when they're not. If the problems are evident on your co-worker's PC and not on your's, then the problem is with your co-worker's PC! See, for example: http://blogs.technet.com/b/office_su...ng-spaces.aspx

[aretai]

thank you v much

[Alison Sussex]

I have this same issue frequently, and as I create documentation for a living, it is a real problem. The problem does not manifest on my side at all, but some clients receive and open my documents and many words are joined together. Tell your coworker that it is a known issue and it appears to be a compatibility problem. Get him to send a faulty document back to you, and then watch you open it in Word 2010 - the problem does not manifest.

Originally Posted by aretai

Hi all,

I have a problem with MS Word merging words and sometimes sentences. It looks like this. I type text (or get text from my co-worker) then I edit and run spellchecker. There are no errors once I finish spellchecking (i.e. no joined words). I save the document (MS Word 2010) and send it to my co-worker sometimes I also place it on a shared drive. My co-worker may edit the document as well but quite often it happens that he comes back to me and says that there are some errors because some words are joined together or it even happens with sentences (i.e. spaces are removed around dots). He argues it is my fault. I said I wouldn't spoil our work deliberately and that it is probably an error with different MS Word versions (not sure which version he is using). Errors seem to occur automatically - some words are joined and some sentences while others are not.

My question is where could be the problem are there any documents on the web that I could show to my coworker as a proof? Has it happened to any of you?

Thank you

[macropod]

Quite naturally, the returned document doesn't manifest the problem, because the problem is not with the document but with the other user's PC. There is nothing you can do about that. Fixing their PC is their responsibility. If the other person doesn't need to edit the document, consider sending them a PDF instead.

[macropod]

That suggests the documents were created/edited in Word 2010 or later and that your Word 2007 has not been fully updated. This particular Word 2007 problem was fixed years ago. See the link I posted.