Hyperlink Shortcuts using pdfs

MICHELE0531 · #1 06-13-2018, 09:51 AM

I am looking for help with a short cut to embed hyperlinks into a document. I have a weekly committee document I summarize and embed hyperlinks into for one of my attorneys. The current process is time consuming as it involves four steps each time I want to add a hyperlink (i.e., (1) select the drive on the computer, (2) select the folder for the committee name, (3) select the date for the hearing, and (4) select the individual pdf to be embedded).

It's not hard, but very time consuming. The one I had today contained 50 cases and in a time crunch, is not very efficient. Does anyone know of a way one you select hyperlink for it at least to return to the last folder you are in (the dated one)?

d4okeefe · #2 06-13-2018, 11:01 AM

I looked around, and I don't think there's a way change the default directory in the Edit Hyperlink dialog, which is frustrating.

One thing I've done in the past is add generic hyperlinks, then edit the fields manually. For example, if the text in your document to which your adding links contains a consistent phrase, like ".pdf", you could add generic links with the following.

Code:

Sub add_generic_links()
    Dim r As Range, r1 As Range
    Set r = ActiveDocument.Content
    With r.Find
        .ClearFormatting
        .Text = ".pdf"
        Do While .Execute
            Set r1 = r.Duplicate
            r1.MoveStart wdCharacter, -1
            r1.Expand wdWord
            ActiveDocument.Hyperlinks.Add r1, "c:\scratch"
        Loop
    End With
End Sub

Type Alt-F9 to view the hyperlinks, and you'll see something like this:
{ HYPERLINK "c:\\scratch" }
You can edit the directory from there.

Sorry there isn't an easier way.

Guessed · #3 06-13-2018, 04:54 PM

I would use a slightly different workflow to get the hyperlinks in faster.

Open a Windows File Explorer window and navigate to the folder with the PDFs in it. Position this window off to the side so that you can see both the Word document and the PDF in File Explorer. Now in File Explorer, Right Click and Drag the pdf into the Word window and let go where you want the hyperlink to appear. A mini-dialog will appear and you can choose "Create Hyperlink here"

The real speed boost comes when you select multiple PDFs in File Explorer and do the same Right Click and Drag. This gives you multiple hyperlinks in a single action.

Similar Threads
Thread	Thread Starter	Forum	Replies	Last Post
Hyperlink: open the document only once, quit & reopen PP, hyperlink doesnt work anymore	quanghuynguyenhua	PowerPoint	0	10-10-2015 06:17 PM
Hyperlink Format varies, depending on whether Target file was saved or unsaved on Hyperlink Copy	RichardDavey	Word	0	05-26-2015 05:26 PM
Can't Insert PDFs into PPT	ensta	PowerPoint	1	03-14-2015 07:26 AM
Splitting Out PDFs	4mysanity	Word VBA	27	12-05-2012 03:31 PM
Inserting PDFs into Word	Rob Roy	Word	2	01-04-2011 03:53 PM