#1
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Content Controls for large quantities of text
Can I use content controls for a document, not a form, with large quantities of text? I am thinking of "tagging" text by the user role, and assigning content controls based on user role, so each user only "sees" their specific content.
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#2
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I guess it depends on your definition of "large amount of text."
I just did an experiment and inserted 7 pages of text into a plain text content control. Try it and see what happens. |
#3
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Yes, you can. Content controls are a very easy way to 'tag' content which can be shown or hidden by a macro.
Bookmarks are another way to tag content but require more work because each bookmark name has to be unique so the tagging and macro to show/hide requires more work.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#4
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IMHO you'd do better to create a Custom Document Property or a Document Variable named 'role', for example, then use IF fields in the document to conditionally show content according to which role the Custom Document Property or a Document Variable is set to. Such a field for a Custom Document Property might be coded along the lines of:
{IF{DOCPROPERTY role}= "Manager" "Conditional content for managers"} You could have multiple such fields for a given role scattered throughout the document. All one would need do the see the documentation for a different role is to update the Custom Document Property then refresh the document's field display. A dropdown content control might be used to manage the role selections.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#5
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Thank You
Thank you everyone who replied. I will experiment with your suggestion and see what is going to work for me. My large amounts of text will probably be 100 pages or so.
Thanks again!! Tonia |
#6
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That suggests whatever you're doing probably warrants a completely different approach. For example, a parent document with the content that is common to all variants, with the common content linked to the child documents that contain the variable content. That way, the common content can be maintained in just one document and the variable content in the documents it's linked to.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
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content controls, user roles |
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