Microsoft Office Forums Content Controls for large quantities of text

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 06-06-2018, 09:29 AM
tonia8675309 tonia8675309 is offline Content Controls for large quantities of text Windows 7 64bit Content Controls for large quantities of text Office 2016
Novice
Content Controls for large quantities of text
 
Join Date: Jun 2018
Posts: 2
tonia8675309 is on a distinguished road
Question Content Controls for large quantities of text

Can I use content controls for a document, not a form, with large quantities of text? I am thinking of "tagging" text by the user role, and assigning content controls based on user role, so each user only "sees" their specific content.
Reply With Quote
  #2  
Old 06-06-2018, 09:36 AM
Charles Kenyon Charles Kenyon is offline Content Controls for large quantities of text Windows 10 Content Controls for large quantities of text Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 5,912
Charles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to all
Default

I guess it depends on your definition of "large amount of text."
I just did an experiment and inserted 7 pages of text into a plain text content control.


Try it and see what happens.
Reply With Quote
  #3  
Old 06-06-2018, 03:15 PM
Guessed's Avatar
Guessed Guessed is offline Content Controls for large quantities of text Windows 10 Content Controls for large quantities of text Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 1,249
Guessed has a spectacular aura aboutGuessed has a spectacular aura aboutGuessed has a spectacular aura about
Default

Yes, you can. Content controls are a very easy way to 'tag' content which can be shown or hidden by a macro.
Bookmarks are another way to tag content but require more work because each bookmark name has to be unique so the tagging and macro to show/hide requires more work.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #4  
Old 06-06-2018, 06:13 PM
macropod's Avatar
macropod macropod is offline Content Controls for large quantities of text Windows 7 64bit Content Controls for large quantities of text Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,536
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

IMHO you'd do better to create a Custom Document Property or a Document Variable named 'role', for example, then use IF fields in the document to conditionally show content according to which role the Custom Document Property or a Document Variable is set to. Such a field for a Custom Document Property might be coded along the lines of:
{IF{DOCPROPERTY role}= "Manager" "Conditional content for managers"}
You could have multiple such fields for a given role scattered throughout the document. All one would need do the see the documentation for a different role is to update the Custom Document Property then refresh the document's field display. A dropdown content control might be used to manage the role selections.
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
  #5  
Old 06-08-2018, 04:50 AM
tonia8675309 tonia8675309 is offline Content Controls for large quantities of text Windows 7 64bit Content Controls for large quantities of text Office 2016
Novice
Content Controls for large quantities of text
 
Join Date: Jun 2018
Posts: 2
tonia8675309 is on a distinguished road
Default Thank You

Thank you everyone who replied. I will experiment with your suggestion and see what is going to work for me. My large amounts of text will probably be 100 pages or so.

Thanks again!!

Tonia
Reply With Quote
  #6  
Old 06-08-2018, 04:42 PM
macropod's Avatar
macropod macropod is offline Content Controls for large quantities of text Windows 7 64bit Content Controls for large quantities of text Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,536
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

Quote:
Originally Posted by tonia8675309 View Post
My large amounts of text will probably be 100 pages or so.
That suggests whatever you're doing probably warrants a completely different approach. For example, a parent document with the content that is common to all variants, with the common content linked to the child documents that contain the variable content. That way, the common content can be maintained in just one document and the variable content in the documents it's linked to.
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
Reply

Tags
content controls, user roles

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Macro to save docx to doc that checks compatibility and converts content controls to static content. staicumihai Word VBA 4 10-12-2016 08:23 PM
Content Controls for large quantities of text Save as .docx without content controls (just the text that was written in them) vitesse Word VBA 3 09-16-2016 12:21 AM
Content Controls for large quantities of text Rich text/Plain text Content Controls in Template michael.fisher5 Word 9 11-19-2014 06:36 AM
Content Controls for large quantities of text Moving between Rich text content controls Sammie0Sue Word 4 03-12-2014 01:43 AM
Content Controls for large quantities of text Rich Text Content Controls: Formatting? tinfanide Word VBA 8 03-04-2013 04:15 AM


All times are GMT -7. The time now is 08:28 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2019, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2019 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft