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Old 03-19-2018, 01:13 AM
MatKus MatKus is offline Multiple versions of document in one (i.e. hide section) Windows 10 Multiple versions of document in one (i.e. hide section) Office 2013
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Default Multiple versions of document in one (i.e. hide section)

I'm writing user manual for our project. There are 4 versions of this manual (probably will be more in future) depending of user group, for which it is intended.
Right now I hust have 4 documents and every time i'm updating this manual (and that is few times every month) i have to copy everything between documents and rememvber not to copy too much of too few to each document.



Is there a way to make it as one document, mark some sections like "section for group A, B" and another like "section for group A,B,C" etc. and then just mark what to show and generate PDF file? It would have to update TOC and page numbers according to what is visible.
It would save me a lot of work and reduce mistakes every time i have to update this manual.
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Old 03-19-2018, 05:56 AM
Charles Kenyon Charles Kenyon is offline Multiple versions of document in one (i.e. hide section) Windows 10 Multiple versions of document in one (i.e. hide section) Office 2013
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In Word 2013 and later, you can use the heading styles and collapse/expand for this.

You can use Heading 1 to start each of your sections. Collapse the text under it by clicking on the little triangle in the left margin.

The collapsed areas will not show up in your TOC nor in the pdf versions. You'll need to update the TOC.

You would still have the headings.
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Old 03-20-2018, 02:57 AM
MatKus MatKus is offline Multiple versions of document in one (i.e. hide section) Windows 10 Multiple versions of document in one (i.e. hide section) Office 2013
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I know this, but if i use it, group of users with only few privilages will receive manual with 6 pages of TOC, where 95% does not exist in their document, and 5 pages of text.
Plus, i stll have to rememver what to hide and what not to hide, i'd preferre to mark somehow all those sections and simply have option to "hide everything in sections of type A and C"
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Old 03-20-2018, 05:40 AM
Charles Kenyon Charles Kenyon is offline Multiple versions of document in one (i.e. hide section) Windows 10 Multiple versions of document in one (i.e. hide section) Office 2013
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If you update your TOC before producing the PDF they will have a TOC showing what they have.
You can delete the entries for the sections not shown if you want.

How is your programming skill set?
You could write a userform to do this. It would not be a beginner project.
Create & Employ a Userform
Create a Simple Userform
A userform is a custom dialog box that runs Word for you to do certain tasks.

If you attempt this, I'm sure someone here will help you. However, do not expect someone here to write a custom application for you.

Basic idea, start with this as a template, not a document. You will be creating documents based on the template. The creation of the new document will trigger the appearance of the userform.
You can store your sections as AutoText in the template and have the userform do the following:
  1. Let you pick what you want.
  2. Insert it in the document from the AutoText.
  3. Update the TOC.
  4. Assign a name and save as PDF.
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Old 03-20-2018, 05:53 AM
Charles Kenyon Charles Kenyon is offline Multiple versions of document in one (i.e. hide section) Windows 10 Multiple versions of document in one (i.e. hide section) Office 2013
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You could also try the DataPrompter Add-In by Bill Coan.
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