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Old 02-06-2018, 08:56 AM
lgambis lgambis is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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Default How do I lower the position of the page number in the footer?

Is is possible to lower the position of the page number in the footer. I do not want to increase the bottom margin, so bring down the page number so it is not so close to the bottom text. Thanks (see screen shot)
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Last edited by Charles Kenyon; 02-06-2018 at 04:53 PM. Reason: Mark as solved
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Old 02-06-2018, 10:41 AM
Charles Kenyon Charles Kenyon is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2013
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Edit your Footer (Insert Tab > Footer). Place your insertion point/cursor just before your page number. Press the Enter key. This may result in repagination of your text.

Page Numbers in Word 2007-2016

You could also change the Space-Before paragraph formatting of the Footer paragraph Style. That is a more elegant solution.
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Old 02-06-2018, 12:13 PM
lgambis lgambis is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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Thanks Charles--much appreciated!
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Old 02-23-2018, 09:52 AM
KayEm KayEm is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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Stumbling on this thread as I have the same problem. I believe the "solution" by Charles Kenyon is not quite an answer to the question (and I'm still looking for one).

Putting a line break before the page number within the footer indeed has the same effect as changing the margin (i.e. it pushes up the text, instead of pushing down the page number, hence as noted by CK leads to repagination).

How to lower the page number within the existing margin (not pushing up the text, but pushing down the page number; no re-pagination)?
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Old 02-23-2018, 10:06 AM
lgambis lgambis is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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Hi KayEM--actually, this second suggestion by Charles Kenyon worked like a charm for me:

"You could also change the Space-Before paragraph formatting of the Footer paragraph Style. That is a more elegant solution."
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Old 02-23-2018, 11:00 AM
KayEm KayEm is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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There must be something in the formatting of our documents that's different then. For me adding a paragraph (or indent) before the page number pushes the text up.

I've been able to find a workaround here (using the ruler to push down the page number once the footer is active). The problem is I have to do this in every section (my document has many), while changing the margin works across the document, so it's not an ideal solution (still interested in a better one...).

To clarify: from what I understand, the size (height) of the margin and the one of the footer seem to be independently set; and if the footer laps over the margin (if the footer is larger than the margin), the text will stop where the footer begins, not where the margin begins (maybe this is also true the other way round, i.e. if it is the margin that's larger, haven't tried; but I would guess so). Depending on whether that's the case, Charles Kenyon's solution may work or not. (If adding space above the page number makes the footer lap over the margin -- or if it already laps over the margin to begin with--, it pushes the text up; if it doesn't it doesn't). I may be totally wrong here, but this is what appears to me to be the case.
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Old 02-23-2018, 11:01 AM
Charles Kenyon Charles Kenyon is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2013
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Quote:
Originally Posted by KayEm View Post
Stumbling on this thread as I have the same problem. I believe the "solution" by Charles Kenyon is not quite an answer to the question (and I'm still looking for one).

Putting a line break before the page number within the footer indeed has the same effect as changing the margin (i.e. it pushes up the text, instead of pushing down the page number, hence as noted by CK leads to repagination).

How to lower the page number within the existing margin (not pushing up the text, but pushing down the page number; no re-pagination)?
Hello KayEm,

It is an answer to the question that was asked.
It didn't work for you, because you have an additional problem.

Change the setting for distance from the edge of the page for the footer. This allows the footer to go lower rather than moving the text up.
Note, that like many page layout options, this is a section setting, not a page setting.

00 deleteme 1.png

Footers work from the margin down to that minimum distance setting. If you make the footer wider than the difference between the bottom margin and the minimum distance, you end up pushing the text up, as you've noticed.

The converse is true of headers. They work from the margin up to the minimum distance setting and will move text down if the header is wider than that.

Both of these include settings for space above and space before paragraph formatting in these calculations.
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Old 02-23-2018, 11:38 AM
KayEm KayEm is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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Thanks Charles Kenyon! I had written a long reply to lgambi's #5 before your #6 appeared, but then I pressed "quick reply" and it somehow disappeared, shame. This solution works for me, thanks!

So from what I understand from your answer (and from what I had discovered in the meantime and was writing about...), the size of the margin and of the footer seem to be independently determined, and the text stops where the larger one begins (so that if one of them is larger, it pushes the text beyond the other). Correct? So in lgambi's case the footer was smaller than the margin, and there was still enough room within the margin, so your solution worked, but in my case the footer was already larger than the margin so expanding it pushed the text further up?

Last edited by KayEm; 02-23-2018 at 11:56 AM. Reason: part of question was already answered, erasing that part
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Old 02-24-2018, 09:32 AM
Charles Kenyon Charles Kenyon is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2013
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Quote:
Originally Posted by KayEm View Post
Thanks Charles Kenyon! I had written a long reply to lgambi's #5 before your #6 appeared, but then I pressed "quick reply" and it somehow disappeared, shame. This solution works for me, thanks!

So from what I understand from your answer (and from what I had discovered in the meantime and was writing about...), the size of the margin and of the footer seem to be independently determined, and the text stops where the larger one begins (so that if one of them is larger, it pushes the text beyond the other). Correct? So in lgambi's case the footer was smaller than the margin, and there was still enough room within the margin, so your solution worked, but in my case the footer was already larger than the margin so expanding it pushed the text further up?
Close. A large footer will push text up. A large header will push body text down.
More in the body, though will not change the margins, text will flow to the next page.
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Old 02-24-2018, 10:38 AM
KayEm KayEm is offline How do I lower the position of the page number in the footer? Windows 10 How do I lower the position of the page number in the footer? Office 2007
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I seem to have understood correctly then, thanks!
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