Retrieve a word from another document

[vestergaard]

Hello everybody

I am editing several big documents multiple times where I only have to change about 5 words every time. The words appear several times throughout the documents but for this I have found bookmark/cross-reference quite useful. But I still have to do it in every document.

Is there any way to list the, let's say five words, in document A, and then use those 5 words in every other document, so I only have to edit the five words in document A, thus changing in document B, C, etc.

I really hope someone out there can help me.



Best Regards

[Charles Kenyon]

Yes, although I would use Mail Merge to change them in all of the documents instead.

You could bookmark the words in the source document and use an IncludeText field:
{ INCLUDETEXT "deleteme.docx" "test" \* charformat }
{ INCLUDETEXT "filename" "bookmarkname" \* charformat }

If you do not have the "\* charformat" switch you get source formatting.
These links do not update automatically.

You can use the Insert > QuickParts > Fields method to insert the field.
00 deleteme 1.png

Once you have it down, typing the field is quicker. Remember that the field-delimiter braces must be inserted in pairs using Ctrl+F9.

[vestergaard]

Originally Posted by Charles Kenyon

Yes, although I would use Mail Merge to change them in all of the documents instead.

You could bookmark the words in the source document and use an IncludeText field:
{ INCLUDETEXT "deleteme.docx" "test" \* charformat }
{ INCLUDETEXT "filename" "bookmarkname" \* charformat }

If you do not have the "\* charformat" switch you get source formatting.
These links do not update automatically.

***

Thank you very much for your reply. As a start I see that it is quite easy to use the "includetext" function, but I might look into Mail Merge.

Best regards

[Charles Kenyon]

Cross-posted and answered at: https://answers.microsoft.com/en-us/...=1518110812045




For cross-posting etiquette, please read: http://www.excelguru.ca/content.php?184