I Have a list of letters received how can I ad an PDF icon or similer to the document so that when emails the receipent can go to the icon and read the letter or letters.?

It is called a hyperlink.

When you say 'list of letters', we are going to assume this is not something printed out onto paper. Let's assume 'list of letters' means a Word document someone has opened on their computer.

Hyperlinks only work if the link is available to the reader. I doubt that your own personal emails are available to others from a link in a document.

So it sounds like you need to embed an object. There are a couple of ways to do this but the easiest method is drag and drop.

So open Outlook and put it on one side of your screen. Also open the Word document you want to embed the emails in - put it on the other side of your screen. Now select the email message (from the Inbox list) and drag it across the screen into the Word document.

If the messages have been saved as a PDF, open Windows Explorer and position that on the side of your screen and drag the file into the open Word document.

In both cases, the Word document will now contain an icon which can be double-clicked by the reader to open the file.

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Andrew Lockton
Chrysalis Design, Melbourne Australia