#1
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How to make table of contents display a "summary line"?
Hi,
I was wondering how to add a 1-line summary to each entry to a MS Word Table of Contents, from info grabbed from the main section? (ps: I'm maybe between a novice and intermediate, but I'm wondering if I may ask if it could be followed via step-by-step instructions, please?) TOC example: (How would someone create this type of TOC below?) 1. Part one Here is a summary of part one ................. 1 1.1 Sub-section of Part one Here is a summary of part one-point-one ................. 2 Found below the TOC: 1 Part one <---- This is in Style: Heading 2 Summary: Here is a summary of section one <---- This is in Style: Heading 6 Instructions: Any information here should not be in the TOC 1.1 Sub-section of Part one <---- This is in Style: Heading 2 Summary: Here is a summary of section one-point-one <---- This is in Style: Heading 6 Instructions: Any information here should not be in the TOC either Thanks so much for your help, CG Last edited by chatguy; 08-18-2017 at 03:20 PM. Reason: I am now showing which styles are being used |
#2
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Unless you apply a heading Style to your 'Summary' paragraphs, you can't.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#3
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How would I get "Heading 6" in the example above, to show in the TOC?
Hi Macropod & Others,
OK, I've edited the thread's 1st post, and I'm now defining the 2 styles being used. "Heading 2" is now showing in the Table of Contents, but how would we get "Heading 6" text to show in the TOC as well ? (how would we get the TOC to look like the above example?) Thanks so much, CG |
#4
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If simply updating the Table of Contents (e.g. click in it and press F9) doesn't add your Heading 6 entries, that may be because it's had switches added to limit the number of headings. In that case, try deleting the existing Table of Contents and, in its place, creating a new one via Ctrl-F9 (to create a pair of field braces, thus {}) and typing TOC between the field braces, so you get:
{TOC} then pressing F9 to update the field. All heading levels should now appear.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#5
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Still not working :(
Hi Macropod -
First I wanted to thank you for your help so far. Unfortunately no luck though. It still only displays the Heading 2 items. I attempted the above method a couple times, and I ensured that the Heading 2 & Heading 6 styles are definitely being used. (e.g. When moving the cursor to the Heading 6 text, I see that it highlights the Heading 6 style in the toolbar) I am intrigued by the CTRL-F9 {TOC} mode though. Is possible to manually define: HEADING2 heading6 ................................ page_number_of_heading2 HEADING2(next occurrence) heading6(next occurrence) ................ page_number_of_(next)_heading2 --I'm not sure what that mode is called, but I'm hoping that mode will allow defining a TOC in the that particular way? Thanks so much again for your help, -cg |
#6
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If the entries aren't appearing in a plain TOC field, that strongly suggests the missing headings aren't formatted in the 'Heading 6' Style.
As for defining the TOC field so as the page #s only appear for heading 6, that's quite possible. Such a field might be coded as: {TOC \o 1-6 \n 1-2 \h} This would suppress the numbering for levels 1 & 2. See also: https://support.office.com/en-us/art...4-67754d78d05c http://wordfaqs.ssbarnhill.com/TOCSwitches.htm
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#7
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SOLVED! Thank you!
Thank you, Macropod!
This solution & TOC Code worked perfectly! As a note to others reading this, the reason why Heading 6 was not showing, was because I found out that the ENTIRE line must have the Heading 6 format. ie: When it was not working, the "Heading 6" line, also included the text "Summary:" (that one word was not in heading 6 format) Once I included that text too, the entire line now was showing in the TOC. (We can live with the word "Summary:" showing. (Now I'll just have to figure out how to modify the heading to have a different format...but that's a solution I'm sure that can be found elsewhere.) Thanks again! CG |
#8
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If you don't want "Summary:" to appear in the Table of Contents:
1. Insert a paragraph break after "Summary:" 2. Format the new "Summary:" paragraph in a Style other than a heading Style 3. Click anywhere in the "Summary:" paragraph then press Ctrl-Alt-Enter. 4. Update the Table of Contents. FWIW, step 3 applies what's called a Style Separator, which allows two different paragraph Styles to be used in the same logical paragraph.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
Tags |
table of contents, toc |
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