Hi,

I was wondering how to add a 1-line summary to each entry to a MS Word Table of Contents, from info grabbed from the main section? (ps: I'm maybe between a novice and intermediate, but I'm wondering if I may ask if it could be followed via step-by-step instructions, please?)

TOC example: (How would someone create this type of TOC below?)
1. Part one
Here is a summary of part one ................. 1
1.1 Sub-section of Part one
Here is a summary of part one-point-one ................. 2

Found below the TOC:


1 Part one <---- This is in Style: Heading 2
Summary: Here is a summary of section one <---- This is in Style: Heading 6
Instructions: Any information here should not be in the TOC

1.1 Sub-section of Part one <---- This is in Style: Heading 2
Summary: Here is a summary of section one-point-one <---- This is in Style: Heading 6
Instructions: Any information here should not be in the TOC either

Thanks so much for your help,
CG

Unless you apply a heading Style to your 'Summary' paragraphs, you can't.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Hi Macropod & Others,

OK, I've edited the thread's 1st post, and I'm now defining the 2 styles being used.

"Heading 2" is now showing in the Table of Contents, but how would we get "Heading 6" text to show in the TOC as well ? (how would we get the TOC to look like the above example?)

Thanks so much,
CG

If simply updating the Table of Contents (e.g. click in it and press F9) doesn't add your Heading 6 entries, that may be because it's had switches added to limit the number of headings. In that case, try deleting the existing Table of Contents and, in its place, creating a new one via Ctrl-F9 (to create a pair of field braces, thus {}) and typing TOC between the field braces, so you get:
{TOC}
then pressing F9 to update the field. All heading levels should now appear.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Hi Macropod -

First I wanted to thank you for your help so far.

Unfortunately no luck though. It still only displays the Heading 2 items.

I attempted the above method a couple times, and I ensured that the Heading 2 & Heading 6 styles are definitely being used. (e.g. When moving the cursor to the Heading 6 text, I see that it highlights the Heading 6 style in the toolbar)

I am intrigued by the CTRL-F9 {TOC} mode though. Is possible to manually define:

HEADING2
heading6 ................................ page_number_of_heading2

HEADING2(next occurrence)
heading6(next occurrence) ................ page_number_of_(next)_heading2

--I'm not sure what that mode is called, but I'm hoping that mode will allow defining a TOC in the that particular way?

Thanks so much again for your help,
-cg

If the entries aren't appearing in a plain TOC field, that strongly suggests the missing headings aren't formatted in the 'Heading 6' Style.

As for defining the TOC field so as the page #s only appear for heading 6, that's quite possible. Such a field might be coded as:
{TOC \o 1-6 \n 1-2 \h}
This would suppress the numbering for levels 1 & 2.

See also:
https://support.office.com/en-us/art...4-67754d78d05c
http://wordfaqs.ssbarnhill.com/TOCSwitches.htm

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Thank you, Macropod!

This solution & TOC Code worked perfectly!

As a note to others reading this, the reason why Heading 6 was not showing, was because I found out that the ENTIRE line must have the Heading 6 format.

ie: When it was not working, the "Heading 6" line, also included the text "Summary:" (that one word was not in heading 6 format)

Once I included that text too, the entire line now was showing in the TOC. (We can live with the word "Summary:" showing.

(Now I'll just have to figure out how to modify the heading to have a different format...but that's a solution I'm sure that can be found elsewhere.)

Thanks again!
CG

If you don't want "Summary:" to appear in the Table of Contents:
1. Insert a paragraph break after "Summary:"
2. Format the new "Summary:" paragraph in a Style other than a heading Style
3. Click anywhere in the "Summary:" paragraph then press Ctrl-Alt-Enter.
4. Update the Table of Contents.
FWIW, step 3 applies what's called a Style Separator, which allows two different paragraph Styles to be used in the same logical paragraph.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]