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Old 07-27-2017, 05:49 PM
NickPetrofski NickPetrofski is offline Saving multiple versions of a file automatically Windows 10 Saving multiple versions of a file automatically Office 2016
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Hi,

First off, apologies if this has been covered already. I couldn't find anything discussing my specific issue...

Last night MS Word 2016 (on MS Windows 10 x64) crashed. But before shutting down immediately it saved all the open files over the top of the previous versions.

This resulted in me losing a significant amount of work in the instance of one particular file.

When I went into Explorer and attempted to review previous versions of the file, it came up blank - no versions other than the one it saved upon crashing.



Is there a way of saving multiple versions of the file? Physical, tangible files that I can open and delete as I please. Whether that me through an option in MS Word 2016 that I can't find, or 3rd party software.

Thanks in advance,
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Old 07-27-2017, 06:04 PM
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When Word re-starts after a crash, if you have AutoRecover on, it should offer you the option to recover both the original file (if the file was a previously-saved one) and the edited version.

That said, you may be able to recover an earlier version of the recovered file from one of the .tmp files created in:
C:\Users\%Username%\AppData\Local\Temp
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Old 07-27-2017, 08:16 PM
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See http://www.gmayor.com/SaveVersionsAdd-In.htm and http://www.gmayor.com/SaveInTwoPlacesAddIn.htm which should help - especially the former - but it appears that you are opening documents, modifying them and saving them as something else. This is a recipe for disaster. It would make more sense to save the documents you use in the way as templates and create new documents from them, which eliminates the probability of overwriting the originals.
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Old 07-28-2017, 05:34 AM
Literalman Literalman is offline Saving multiple versions of a file automatically Windows 7 64bit Saving multiple versions of a file automatically Office 2010 64bit
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Graham, could you please explain this: "opening documents, modifying them and saving them as something else. This is a recipe for disaster." I'm sure I've done this a thousand times if I want to reuse most of a document. I might open a document used for a July newsletter, change it for September, and save it under a new name. Is it important to save it under a new name first and then modify it?
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Old 07-28-2017, 06:14 AM
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It shouldn't need explanation. Read the second paragraph of your original post.
Save the document as a template and create new documents from that template. The new documents will not have names.
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Old 07-28-2017, 08:04 AM
Charles Kenyon Charles Kenyon is offline Saving multiple versions of a file automatically Windows 10 Saving multiple versions of a file automatically Office 2013
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Quote:
Originally Posted by Literalman View Post
Graham, could you please explain this: "opening documents, modifying them and saving them as something else. This is a recipe for disaster." I'm sure I've done this a thousand times if I want to reuse most of a document. I might open a document used for a July newsletter, change it for September, and save it under a new name. Is it important to save it under a new name first and then modify it?
Graham is spot on. Save as a template and then use that template for new documents. A template is not "opened" in normal use; it becomes the format for a new document.

If you've done this thousands of time and this is the first time it has caused problems you have been extremely lucky.
Templates in Microsoft Word
The kind of template we are discussing here is a "document template."
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Old 07-31-2017, 09:41 AM
Literalman Literalman is offline Saving multiple versions of a file automatically Windows 7 64bit Saving multiple versions of a file automatically Office 2010 64bit
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I'm not the original poster.

Let me expand my example: a simple Word document with text that remains mostly the same from one use to another would be the company's blood drive announcement. The location, times, and contact person are always the same. Only the date changes. I normally open the docx file and change the date and save it with a new file name, maybe blood-driveSep.docx instead of blood-driveJul.docx. Is this not "opening documents, modifying them and saving them as something else"?

If you say it's dangerous, I won't do it, but I was hoping that someone might say why it's bad. The document is based on the Normal template, and the content is eventually copied into InDesign, so I don't follow why it needs a template of its own. To avoid disaster, I will try to remember to Save As first and then change the date. That's OK, isn't it?
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Old 07-31-2017, 04:14 PM
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Literalman: It's dangerous for the reason exposed in the foregoing discussion - you risk saving edits to the original document instead of to a copy of it. That issue simply doesn't exist when you use a template. You really need to take time to understand what templates are and how they work; your reference to the Normal template shows that you really haven't grasped the basics.
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