Hey everyone,

So in my company we take a legal transcript typed out in Word and we send it to the Generic / Text Only printer and set it to Print to File to save the Word document into PRN format.



For whatever reason when a select group of people generate the PRN, when they open up the document each line is staggered. So it looks like this:

Communication from DOE
.by school psychologist,
Unidentified date,
.Unspecified number of
pages

DOE psycho-educational
.evaluation, Unidentified
date, Unspecified number
.of pages

.Occupational therapy
tracking form,
.Unidentified date,
Unspecified number of
.pages

You can see on each of the descriptions how the lines are always off by one. Now I've placed a period in front of each line that's off by one space simply because when I post this into the forum it takes away the empty space at the beginning of the line. Now when myself and many others create the PRN in the exact same way, everything lines up perfectly.

I've done a lot of research into this and have yet to come up with any viable solution aside from manually fixing the alignment issues. If anyone out there is remotely familiar with this or has any idea of how to go about fixing this issue I would be greatly appreciative of that.

Thanks

PRN is not meant to be opened in Word. It's a file of instructions to a printer. What is the aim of this exercise?

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

Yeah and I believe the company typically opens them up in notepad. But notepad itself even shows the lines staggered like it does in Word. The PRN is used in a program like Real Legal. Can't remember the name of the new one they just switched to. But it takes the PRN and allows them to condense a long court transcript into four per page with a particular format. I've never been part of that process in the company. But as it stands right now every transcriber typing out a case will generate a PRN and then have to manually adjust these lines in notepad or Word so that everything lines up properly. So my job is tasked with figuring out why it happens with a small group of people when it works fine for everyone else.

And just to narrow down the troubleshooting more, I could take the original Word doc and create the PRN on my computer and it's fine. create the PRN on someone else's and the lines are off.

Hope that provides more insight.