Does anyone know if WORD will let you create a field and then (1) copy it to multiple places in a document; and (2) have all instances be complete when you fill in the first instance of the field?



EXAMPLE: Contract has "Company Name" multiple times, and I want the user to be able to fill in ONE field and have it automatically complete in all "Company Name" fields...

I asked this same question and still don't really know how to do this. I think the way to go is to use the first instance as a bookmark, and then use the other fields as cross-references, so then when the first field is filled out, all other fields will be populated identically.

The only problem is that the fields have to be manually updated so it doesn't happen instantly.

Maybe someone else can give a better answer. I'd be interested in hearing it too!

I found it! I changed my search yesterday and used "repeating" and stumbled upon directions for Word 2000-2002...which also works for 2007 after you realize that some commands are in different places. Basically you insert a field for the first instance and then insert "references" to that field for other instances.

http://support.microsoft.com/default.aspx/kb/212244?p=1[3/30/2010 10:36:54 AM]

Here is how to do this with content controls: http://www.johnchapman.name/using-co...and-word-2010/

Works like a charm!

If you go back to the original input field (where you enter the company name the first time) and double click on it, at the bottom there is an option that says "calculate on exit"

If you check this box, then whenever you update the original input field and tab out of it, all of the other cross references will update automatically.

Note that the cross references will NOT update automatically unless the document is protected!

If you need to edit whole sentences within paragraphs in the document, you probably won't be able to do this. But if it is just a template and you only need to edit certain things (ie insert either "Mr." or "Ms.") you can use a form field for those places also, then protect the document.

Alternately, if you can isolate all of the areas that need to be edited into paragraphs, you can use contiuous breaks to separate the document into sections. If sections 1 and 3 contain text where only a few form fields need to be edited, you can protect it while leaving section 2 editable.

Post back if you need instructions on how to do that.

1. File→Option→Costomize Ribbon→Check on the “Developer” (to unhide the developer tab on the toolbar) 2. Developer→RichText Content Control or Plain Content Control (the one with the Aa icon) to create a Content Control box which you can fill any text like a form. 3. Right Click on the Content Control to Copy it. 4. Paste it where ever you need it, but don’t use the right click or ctrl+v to paste it. 5. Home→Paste→Paste Special→Paste link. 6. Viola... any text you enter in the master Content Control will paste to the rest.