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Old 12-16-2016, 02:31 AM
spdoffice spdoffice is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2016
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Default Help with Styles - What is +Body and +Headings

Hi All,



Word 2016 (Not 365)
New to these forums, and working with Word Styles so please bear with.

I am creating my own normal document with my own styles to fit it with company logo/graphics. I will be changing fonts, sizes and colours

There are some entries in the default Normal.dotm which I don't understand what they are or if I should care. For instance:

For the Normal style I see:
+Body (Calibri)

Is there something called Body which should be updating?

For Headings 1-X I see:

+Headings (Fonts Name)

Is there something called Headings which I should be updating?

Thanks very much
Steve

Last edited by Charles Kenyon; 12-19-2016 at 06:55 AM. Reason: Mark as solved
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Old 12-16-2016, 06:14 AM
JimP JimP is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2013
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Here are some references that will help you:

Understanding styles | ShaunaKelly.com
Understanding Styles in Microsoft Word
Working with Styles
Numbered Headings
Why use Microsoft Word’s built-in heading styles? | ShaunaKelly.com

Of course, you don't need to read all at once but, they are extremely good references and if you follow the instructions and work with them you will gain a good grasp of MSWord.

HTHs...
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Old 12-16-2016, 07:02 AM
Charles Kenyon Charles Kenyon is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2013
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See Changing the Default Font in Microsoft Word. (The links provided by JimP are very good things for you to read if you want Word to work with you instead of seeming to work against you. Reading them should more than save you the time it takes to read them if you regularly use Word for more than single-page documents.)

Suzanne Barnhill put it succinctly in another forum:
"The font for many styles in Word (unless you change it to a specific font) is defined as being either the Body font or the Heading font. This is determined by the theme. If, instead of assigning a specific font to a style, you choose Body or Heading, then if you apply a different theme that uses different Body and Heading fonts, your styles will change automatically. You still define the font size and other properties (Bold, Italic) in the paragraph style, but the font itself can be variable. If you want only specific fonts for the styles (and this would especially be true in a template that used more than two fonts), then you can define them in the template styles; they would then not change if you applied a different
theme (though some other elements, such as colors, might).

"You can see how this works (with Live Preview) by selecting a document that has both headings and body text in it and then hovering over the various theme font sets" ...
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Old 12-17-2016, 12:13 AM
spdoffice spdoffice is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2016
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Heya Jim and Charles
Thanks very much for the links and quotes. Unfortunately I can't read it all in one sitting so am just responding after going through some of the links and the links in the links.

I am still not 100% sure what the +Body and +Heading refer to however I don't think I really need to worry about them. In Suzanne's quote she seems to refer to them as part of a theme and I don't need a theme. I am a one man company just writing letters and guides and need to make a template for my letters and one for my guides to match my company logo.

I am using the built in Styles and will adjust the Font, Colour, Size and Paragraph setting as needed.

As a side note, where my confusion with +Body and +Heading started was I was trying to understand what I was reading in the 'Preview of Normal:' section.

Font: (Default) +Body (Calibri), Left

I read this as 'the Normal Style is defines as'
Font = (The Default Font) + Something Called Body (Which is currently Calibri)

So the Normal style font is made up of 2 parts - The default font and Calibri?

Delving deeper, when modifying the Normal Style, using the Formats Drop Down List and selecting Fonts, I can see +Body and +Headings are listed as a Fonts? To Microsoft - If its not what the average user knows as a font please don't include it in a list of fonts.

I still haven't found where these mysterious entities are defined.

To be honest I have been working with computers since the 1980's,in DOS I wrote letters in WordStar. Over 3 decades later and I still can't get my head fully around word processing and its jargon :-)

Thanks again for your time
Steve
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Old 12-17-2016, 08:02 AM
Charles Kenyon Charles Kenyon is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2013
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Steve,

Like you, I run a one-man shop and started with DOS in the '80s. I eschewed WordStar and used MultiMate, then Wordperfect, and finally Word (unwillingly). That said, the normal style's font is determined by the body font set in the theme unless a different font is set in the normal style's definition.

(Body text) means the font set in the theme.
"Default paragraph font" means the font set in the underlying paragraph style. I do not think that "default" in this means that in this case, though. The normal style is the default for most purposes.

I would recommend using themes if you are starting out from scratch. It allows you to make global changes if you change your mind. (I do not use them because I am satisfied with the documents I set up before themes came out (i.e., in Word 97). And, I'm lazy.)

If you are using Word exclusively now, and using it more than a couple of hours a week, you NEED to learn about styles. What follows is me quoting me. (I'm old, I get to do that!)

"For shorter one-use documents, direct formatting is OK; you'll only regret not using styles about one time in six, on the other five out of the six, you'll save a bit of time.

"If you create document templates with direct formatting, you deserve what will happen to you when someone finds out (and it won't be nice). In my opinion, using direct formatting in document templates intended for use by others rates the words malicious and/or incompetent. If the templates are for your own use, you deserve the loss of days, months, even years from your life that you'll spend fighting with Word and trying to figure out why your documents look so bad.

"Trying to use Word without understanding and using styles is like pushing on a string. I resisted learning and using styles for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you thought you just did."


If you use Word 10 hours or more a week, you'll recover the time you spend reading (slogging through) those links in a month or less. You only need the one on numbering if you are trying to automatically number things in your documents. If you are, you need that one, as well.
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Old 12-17-2016, 08:17 AM
Charles Kenyon Charles Kenyon is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2013
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By the way, Word 2016, not 365, is crippled in the grammar checking area, at least for the time being. Word 2003-2013 are superior to it in this area. Microsoft has been promising to fix this "real soon, now" for more than a year. They did fix it for the 365 users a couple of months ago.

I just noticed your username. If spdoffice stands for state public defender, I served as one for ten years.

Last edited by Charles Kenyon; 12-17-2016 at 07:31 PM.
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Old 12-18-2016, 01:30 AM
spdoffice spdoffice is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2016
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Hi Charles,

First, thanks for the heads up 2016 grammar checking, I did not know! I do have 2013 on my laptop so will do some comparing.

Thanks also for your advice, I do take it all to heart. I am an IT data consultant so I would say <5% of my time is spent in Word. Again just writing letters and guides to what I am currently working on. Also I am often working at clients sites so have to use whatever they have.

I do think I understand Styles and I think I understand the need to use those styles built into Word, e.g. normal, headings 1-5, though yesterday I did create my own 'List Bullet' style following advice on various sites.

As for themes, currently my need is to create documents now, as in this weekend/week so set up time is limited. I currently have my normal.dotm file setup so I can go ahead and do what I need for now.

That being said I am looking at getting involved in another venture which would more than likely need different styles. This looks ideal for themes, e.g. I assume I could set up a theme for Company 1 and a theme for Company 2 and switch between them as needed. Yes?

I do have a follow-up question, which might be best as another thread but since I have your attention ;-)

I now want to setup another template for User Guides. This template will contain actual content, e.g. specific sections and text common to all guides. However I would want it to use all the styles from normal.dotm and if I change the normal.dotm I would want the styles in my user guide template to be updated.

If I create a new document from the normal.dotm and then SAVE AS UserGuide.dotm are those templates still linked?

Thanks
Steve
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Old 12-18-2016, 09:01 AM
Charles Kenyon Charles Kenyon is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2013
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Quote:
Originally Posted by spdoffice View Post
Hi Charles,

First, thanks for the heads up 2016 grammar checking, I did not know! I do have 2013 on my laptop so will do some comparing.

***

As for themes, currently my need is to create documents now, as in this weekend/week so set up time is limited. I currently have my normal.dotm file setup so I can go ahead and do what I need for now.
Set a theme to have (1) your heading and body text fonts and (2) a set of colors you want to use.
Define your styles in relationship to that theme. That way, if you later want to change these, all you need to do si change the theme to change all of your styles.

Quote:
That being said I am looking at getting involved in another venture which would more than likely need different styles. This looks ideal for themes, e.g. I assume I could set up a theme for Company 1 and a theme for Company 2 and switch between them as needed. Yes?
Yes.
Quote:
***
I now want to setup another template for User Guides. This template will contain actual content, e.g. specific sections and text common to all guides. However I would want it to use all the styles from normal.dotm and if I change the normal.dotm I would want the styles in my user guide template to be updated.

If I create a new document from the normal.dotm and then SAVE AS UserGuide.dotm are those templates still linked?

Thanks
Steve
The styles in your new .dotm templates will not be linked to normal.dotm or any other template. You should learn to use the Organizer.
For another way of distributing styles, see A Global StyleSheet in Microsoft Word?

You should also look into Building Blocks, in particular AutoText. Automated Boilerplate Using Microsoft Word
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Old 12-18-2016, 11:15 PM
spdoffice spdoffice is offline Help with Styles - What is +Body and +Headings Windows 10 Help with Styles - What is +Body and +Headings Office 2016
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Thanks again Charles you have been a big help.

Steve
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