Word and language setting of text

[perf]

When I copy text from one document to another document the language setting seem to change. Why?



Details:
I am working with one document created by me, and documents created by others. All documents are written in Danish.

I want to copy text from my document to the other documents, keeping the format settings (color, font, section info, etc.) including the language setting.
But apparently the language setting are changed. My Danish text are changed to other languages after being inserted into the other documents. The inserted text appear to be written in English, German, Albanian, ...

What might be the problem? How do I solve it, without having to change language setting after each insert?

[Charles Kenyon]

Language settings for text in Word act like character-level formatting. If you are pasting the text to keep formatting from original (not usually a great idea) the language settings should transfer. If the language setting is applied through a style and that style already exists in the receiving document the settings for the receiving document will govern.

[TheBigBoss]

Hi good people,

Sorry to bump an old thread.

I work in an editing office where we have six language pools.
I have been asked to harmonise templates with styles for all languages.

Could you confirm that the assumption below are correct or reply:

a) If no language is set in style, MS Word will use the default system language set in Windows-Control Panel-Regional Preferences or will it use the language set in MS Words-Options-Language Preference??

b) If no language is set in language preferences, then MS Word will use the default system language set in "Windows-Control Panel-Regional Preferences" as default ?

*********
I used to have force language in styles by setting a language for each style so I am sure a guy working on a Spanish document will always use/have Spanish language even if their computer or MS Words is badly configurated (like having English language).

Does this make sense ? I noticed that if you set a language to a parent-style, it doesn't apply to dependent-styles... so yeah, downside of this is that settings language for each and every single style is time consuming (so many clicks). In fact, I am considering having a macro that check language of one style and applies to all.

**************
Basically, I want to find a convenient way to have language harmonisation without having/forcing languages in style.

Meaning a template with stylesheet that will throw Spanish language to Spanish user working on Spanish-configurated computer as well as Spanish users using computer with different settings. Users will have same templates but different system and should be able to copy and paste without having these red spellcheck.


What would be the best practices, I am hesitating between:
a) Having a template for each language (Spanish, French, etc.) and all styles within templates having a language setting

b) Having a single template for all language but make sure that MS Options are correctly set (why not a macro that compare Regional Settings against MS Options)

Anyway, I hope I have managed to explain my main concern here. Any help, tip or assistance would be helpful

Cheers

[Charles Kenyon]

I am not knowledgeable enough to respond to your basic questions. However, I noted one misconception in your premises. If you have cascading styles, changing the language preference in the underlying style will change it in the dependent styles that do not have separate language settings.
How styles in Microsoft Word cascade by Shauna Kelly

[gmayor]

Word adapts to the Windows regional settings including language. I have my PC configured to use English (UK) and Greek input languages and I use the same styles for both languages. The proofing language switches with the Windows input language.

The only potential for problems I can envisage might relate to right to left languages like Hebrew or Arabic, and to eastern languages which require specific font characters not in the standard Western extended character set fonts like Calibri and Times New Roman etc. These I would suggest might require regional specific styles. It should be easy enough to test.

European languages like Spanish and French as mentioned in the thread, should not need to be accommodated specifically.