Hello,



I'm currently collating a training package. I have got about 20 different files consisting of word documents, powerpoint documents and PDF files. What I want to do is provide links to all of these files on one word document to make it clear to each person conducting training which file is which.

I know how to insert the files into the document using 'insert - object', however, this only allows the user to open each file e.g. play the powerpoint. But they can only press Esc. and close it again. I want them to be able to open the documents, edit them, save them.

However, the original training files are saved on a private drive on my computer. Therefore, if I email this training package to someone within my organisation in a different region, they are unlikely to be able to download any of the files because they are saved to my private drive.

What I want is to be able to attach loads of different files to this one document - I'm happy to do it on Publisher or Notebook if that's the way to do it - but I want these files to be attached so that they can be downloaded and edited by ANYONE that they are shared with, without them having to access my private folders, and without having to create a shared folder or intranet site. These training documents will be modified and sent to new people for years to come and so its impossible to create a distinct list of people that can access one particular shared drive of documents.

I hope someone understands my request and can let me know if I have any options.

Thank you

If you insert object > create from file > pick the file and don't check the 'link' box the file is embedded in the document, whether as a viewable file of as an icon. It can be double clicked to open the embedded document in its default application defined in Windows.

A linked item would have to be accessible from the document, wherever it was opened, which effectively precludes links to your personal files.

This does however create huge files, so 'sending' them to people creates other problems, as there are limits on what can be sent by e-mail, and those limits are too high for many users, so I would recommend a web location for them to be downloaded from.

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

Consider linking to files on DropBox or OneDrive.