Control replacement font in advance?

[Katten03]

I'm producing Word-documents for a customer and some of the users might not have the right font.
I wander if it is possible for me to control in advance which font Word will use as a replacement font (I vant Verdana as a replacement font).

Some of them is using Word 2000 if it has any significance.

If I can't control the replacement font, the solution might be to embed the font in the document. I haven't used this feature before, does it work fine?


(I'll save the document as a template file (.dot) for Word 97-2003)

Thanks in advance and excuse my terrible spelling, I'm not English-speaking...

[macropod]

Hi Katten,

The best solution is to limit your own font usage to those fonts that you can be confident exist on all of your client's computers. Font embedding generally works OK, but:
• it increases the file size for every such document; and
• some fonts have licensing restrictions that Word will respect, prohibiting embedding.
As replacement font rules are not controlled by Word, but by the OS on which the document is displayed, you could only achieve your own substitution via a macro (which may or may not be able to run on the client's PCs) that tests what fonts are available.

Finally, you need to be aware that, even if everything's OK with the fonts, you still don't have complete control over the document's layout as Word uses information from whatever printer drivers are used on the host PC to do the layout. Amongst other things, this can result in different pagination.

[Katten03]

I can't get the font-embeding to work.
It is a open-type font, so that one is okay.

About the licensing restrictions,
I look in the properties for that font and under the Information-tab, after the title "Font embedding" it says: possible to install. (se enclosed screenshot)
Seems okay to me or what should it say?

The Word file is 4Mb when I save it with "embed fonts" and 300Kb if saved without so something is hapening.
But when I open the dokument in an other computer (still Word 2010) the font is replaced with Arial. It still says "Museo" in the menus but vissualy I can see that the font is replaced.

Hope for one more helpful answer!
/Kattis

[Charles Kenyon]

Originally Posted by Katten03

The Word file is 4Mb when I save it with "embed fonts" and 300Kb if saved without so something is hapening.
But when I open the dokument in an other computer (still Word 2010) the font is replaced with Arial. It still says "Museo" in the menus but vissualy I can see that the font is replaced.

Hope for one more helpful answer!
/Kattis

What happens when you print?

[Katten03]

When I print from my computer that have the font installed, it works fine. But from an other computer (without the font installed) the font it is replaced with Arial.

[Katten03]

After all it seems like the fonts licensing restrictions isn't allowing embedding (Publisher was a lot clearer on that matter).
Hopefully it is possible to bye some kind of upgrade to allow embedding.

Stupid that it is so cryptic written in the fonts properties about if the font can be embedded or not!

[Jose Spanjaard]

As far as my testing goes (Word 2007 and 2016) I have found two things about embedding fonts in Word:

1. The font must be licensed for embedding, which is hardly ever the case for commercial fonts. Only font files which have property 'Font embaddability' with value 'Editable' or 'Installable' can be embedded. You may find the font's properties via >Control Panel >Fonts.
2. Fonts can only be embedded in DOCUMENTS, not in templates! So this feature is only available for docx and docm, bur not for dotx or dotm.