Bookmark error in TOC when headings replaced

[larrylandis01]

From a row in a Word table, I take 3 entries (A,B,C), concatenate them (A & B & C) and format them elsewhere in the document with the appropriate heading style, each concatenation on its own page. This is repeated for the 1300+ rows of the table. (The table is later deleted as it's no longer needed.) I then generate the table of contents, which shows each entry as A & B & C and the correct page number.



Great so far, but I then update the heading on each page with just A & B.

When I print the doc, each TOC entry shows just A & B.

The only way to get around this seems to be locking the TOC, but then if additional pages are added to the doc, the TOC page numbers are incorrect. If the TOC isn't locked, when the doc is printed, each TOC entry goes to just A & B.

Whether Update Fields Before Printing is selected in Options doesn't seem to matter (as I remember...by now, though, I've tried so many things that my brain is mush and I may not have that correct).

What's going on...and any suggestions to correct or a workaround?

THANKS!!!!

[gmaxey]

What is it that you want to get around? Are you saying that you want the TOC to reflect A & B & C ..... 1

When the actual heading on page 1 that is used to define the TOC is just A & B?

[larrylandis01]

Precisely. Both the page heading and TOC start out as A & B & C, but after generating the TOC and before printing, the page heading gets shortened to just A & B.

[gmaxey]

But you say in your original post that "YOU" update the page heading on each page:

"Great so far, but I then update the heading on each page with just A & B."

If you TOC is created based on styles e.g., Heading 1 and you change the Heading 1 text then the TOC will update to reflect the changed text.


You might try:

Sub ScratchMacro()
'A basic Word macro coded by Greg Maxey
ActiveDocument.TablesOfContents(1).UpdatePageNumbe rs
lbl_Exit:
Exit Sub
End Sub

[macropod]

Originally Posted by larrylandis01

From a row in a Word table, I take 3 entries (A,B,C), concatenate them (A & B & C) and format them elsewhere in the document with the appropriate heading style, each concatenation on its own page... I then generate the table of contents, which shows each entry as A & B & C and the correct page number.

Great so far, but I then update the heading on each page with just A & B.

When I print the doc, each TOC entry shows just A & B.

That's precisely how a TOC field is supposed to work - it updates to reflect any changes to the referenced headings. While there is an option to update just page #s when you select the TOC and press F9, that's not going to help if you add new Headings or delete some. Furthermore, if Word's 'update fields before printing' option is on you may find you're getting unwanted updates anyway. To prevent such updates, you'd need to lock or unlink the field. You can lock it via Ctrl-F11 (Ctrl-Shift-F11 unlocks) or unlink it (i.e. convert to text) via Ctrl-Shift-F9.