Creating Word document that automatically inputs text into applicable fields,

[jjfromnj]

I work for a local government agency and, perhaps not so surprisingly, the inefficiency is mind boggling. I interview clients all day long and have to fill out about a dozen forms per client. These forms are all saved individually as Word files. They have pre-formatted text that is uneditable with blank text fields where I manually input the client's details. So I manually type in the client's name, date, address, SSN, case number, etc. multiple times across the dozen or so forms. God damn is it excruciatingly inefficient.



What I want to do is create a single Word document that includes all 12 of these forms. I want to type in each piece of info once and have Word automatically input the info into all applicable fields throughout all the forms. I also want Word to automatically input the current date where applicable.

There are also a couple forms which I only use occasionally. Is there any way to exclude these from the standard file i'm trying to create by default but leave it as an option to include them (and also automatically populate their applicable fields)?

Surely this is possible, right? I've tried bringing my idea up to my administration and IT department and they basically told me to **** off. Your tax dollars at work!