I have 4 sections in my Word doc. I need to change Section 4 to Appendix A.



I spent 2 hours messing with this document using the following help file:
http://www.shaunakelly.com/word/numb...ppendixes.html

The biggest problem I'm having when using the new list style I created is my headings. I can't get the text under each Section to align correctly.

Heading 1 should be centered on the page (Section # underlined) then the title of the section centered on the next line.

If I hit the Enter key after selecting Heading 1, I get another Section heading (Section 2).

If I use a soft return, the text left-aligns on the page. Then if I use the center align button it moves text to the center and the Section 1 heading above it to the left. WTH????

The other problem I'm having is with the numbering. I wanted to start all my paragraph numbers in each section with the section number. So Section 1 would be 1.1, 1.2, 1.3 and so on.

When I get to Section 2, the numbering should start with 2.1, 2.2...but it starts with 1.7 (continuing from the last section 1 paragraph number of 1.6) even though I have a section break between sections.

And when I get to my Appendix, the title isn't looking at all like what I set it at in the List Style. Instead of <centered><underlined><bold>APPENDIX A</></></> I get a left-aligned italicized A.1 with SECTION 4 indented by .7".

I have wasted so much time. I had my whole document numbered correctly. Just need an appendix at the end instead of a section 4.

Is there an easier way????

The link you provided above is broken but, I do believe it should appear as: http://shaunakelly.com/word/numberin...ppendixes.html. That link is what you should be looking at to solve your issues with regard to Heading and paragraph numbering...in addition to Appendix headings & Appendix paragraph numbering. Other links that would be helpful (if you are not already aware of) include:

http://shaunakelly.com/word/numberin...g20072010.html
http://www.shaunakelly.com/word/numb...ingstyles.html
Understanding Styles in Microsoft Word
Tips for Understanding Styles in Word | ShaunaKelly.com

I have attached an example of a document using the heading and numbering examples that you are having trouble with...maybe seeing it will help you. Notice the section headings use the Heading styles 1 thru 4 and the Appendix headings 7 thru 9. (I deleted all data inside the file but it should be a good representation of what you are wanting).

Hope this helps...

Attached Files

Scrap Manual Example.docx (52.8 KB, 17 views)

To get numbering to work properly, you need to set it up carefully as discussed in the article at http://shaunakelly.com/word/numberin...ppendixes.html.

If you want a numbered heading and text below it, consider using two paragraphs and two paragraph styles. Use a heading for the number and an unnumbered style for the text below it.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional