Formatting for internal hyperlinks question.

Redgum · #1 09-19-2015, 08:05 PM

Hi All

I am trying to insert internal hyperlinks into a novel I've written, in order for readers to be able to navigate from the chapter headings in the contents section to the desired chapter (within an ebook).

I highlighted the relevant chapter, clicked Add Bookmark, and then went to the chapter reference in the contents section and highlighted it, then clicked add Hyperlink. No problem - worked perfectly.

The issue is a technical one about Kindle ebook previews, because in their previewer they have a dropdown menu which should (but in my case did not) include "contents".

However, the real issue is a Word one, because I know there is another way to format a document with internal hyperlinks (other than the one I describe above) and I know that way works and gives me what I want in the Kindle previewer.

So... can anyone help me with alternative ways to insert internal hyperlinks other than the way I describe above?

Sincere thanks

Regards
R

macropod · #2 09-19-2015, 08:43 PM

A Table of Contents in Word automatically hyperlinks to the corresponding headings - provided you've set things up correctly. The simplest way to do the setup is to use Word's heading Styles; the Table of Contents (TOC) field automatically picks those up.

Accordingly, I don't follow what you mean by:

Quote:

Originally Posted by Redgum

I highlighted the relevant chapter, clicked Add Bookmark, and then went to the chapter reference in the contents section and highlighted it, then clicked add Hyperlink. No problem - worked perfectly.

If you're using a Word Table of Contents, anything you add to it will be lost as soon as it updates (e.g. by previewing/printing the document)

Since a Word Table of Contents won't work in the ebook format, what you could do is to use a Word Table of Contents for editing purposes and, when you're done convert it to hyperlinks, which is what the following macro does:

Code:

Sub ConvertTOC2Hyperlinks()
Dim RngTOC As Range, RngItem As Range, StrBkMkList As String, StrTmp As String, i As Long
With ActiveDocument
  With .TablesOfContents(1)
    .Update
    If InStr(.Range.Fields(1).Code.Text, "\n") = 0 Then
      For i = 3 To .Range.Fields.Count Step 2
        StrBkMkList = StrBkMkList & "|" & Split(Trim(.Range.Fields(i).Code.Text), " ")(1)
      Next
    Else
      For i = 2 To .Range.Fields.Count
        StrBkMkList = StrBkMkList & "|" & Replace(Split(Trim(.Range.Fields(i).Code.Text), " ")(2), """", "")
      Next
    End If
    Set RngTOC = .Range
  End With
  RngTOC.Fields.Unlink
  For i = 1 To UBound(Split(StrBkMkList, "|"))
    Set RngItem = RngTOC.Paragraphs(i).Range
    RngItem.End = RngItem.End - 1
    StrTmp = Replace(Split(StrBkMkList, "|")(i), "Toc", "HL")
    .Bookmarks.Add Name:=StrTmp, Range:=.Bookmarks(Split(StrBkMkList, "|")(i)).Range
    .Bookmarks(Split(StrBkMkList, "|")(i)).Delete
    .Hyperlinks.Add Anchor:=RngItem, SubAddress:=.Bookmarks(StrTmp).Range, _
      TextToDisplay:=.Bookmarks(StrTmp).Range.Text
  Next
End With
End Sub

For PC macro installation & usage instructions, see: http://www.gmayor.com/installing_macro.htm.

Redgum · #3 09-19-2015, 08:54 PM

Hi Macro & many thanks for your reply.

To clarify the bit you say you don't understand - I literally just typed the document from start to finish, no formatting. Then typed a contents page at the start with a list of the chapters. Then simply connected the corresponding chapters to their counterparts in the contents page using the Bookmarks/Hyperlinks method I describe. So a very manual process in an unformatted document (which is why I guess it didn't work.)

Macros are most definitely way over my head, as you can probably tell from the ham-fisted way I did my hyperlinks. So if you could dumb it down a bit I'd be grateful. R

macropod · #4 09-19-2015, 09:22 PM

The first thing you need to learn about working with Word is how to use Styles properly. They make complex document construction and maintenance a snap. Start with:
http://www.addbalance.com/usersguide/styles.htm

For a basic understanding of how a Word Table of Contents (TOC) field works with Word's Heading Styles, see the attachment at: https://www.msofficeforums.com/word/...html#post16114.
Note how the Table of Contents also hyperlinks to the relevant headings. This is just one example of how using Styles facilitates document creation & management - edit/delete/add a heading, then preview the document and the Table of Contents updates itself!

Redgum · #5 09-19-2015, 10:31 PM

Hi Paul

This is very helpful so thanks. I've had a read through and managed to set up a short test doc. where I used the Headings/Styles to create a TOC and it all worked very well, which I was happy with, except when I export to PDF they no longer work, and I know this means they will not work when I upload to Kindle either.

Any ideas?

Thanks, R

macropod · #6 09-19-2015, 10:42 PM

Whether a Word Table of Contents works in a PDF depends on how the PDF conversion is done. Nevertheless, that's irrelevant for your purposes and it's also where the macro in post #2 comes into play.

PS: Please don't keep quoting entire previous posts in your replies. Doing so just adds clutter - only quote the bits that need to be quoted (if any).

Redgum · #7 09-19-2015, 11:36 PM

Paul - I've got it nailed. My big mistake was presuming failure to export to PDF meant failure to export to Kindle (based on previous experience) but I managed to set up as per your advice and it transported into Kindle.

So,

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