We have an aggregated word document of blurbs, which need to be copy/pasted into separate documents when necessary. There are about 20-25 blurbs in the aggregated document, which need to be updated in about 1000 separate documents at least once per year. Most of the time only one blurb per document, sometimes more. I was wondering if it was possible to create a link in these documents to a portion of the aggregate document.



I have already tried separating the blurbs into individual documents and creating a link via "Insert, Text -> Object -> Create From File -> Browse, select file, insert -> Link to file -> Ok. This works great, except that I have to create a separate document for each blurb.

Is there a way to link to specific portions of the document?

Thanks!
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I think I might be inclined to use IncludeText fields to reproduce bookmarked portions of a document that contains the updated texts.

{ INCLUDETEXT "C:\\Path\\Blurbs.docx" "Bookmarkname" }

This document can easily be updated as required, just making sure that you don't delete the bookmarks it contains.

The only problem with this method is that the fields do not update automatically, so you would have force an update when the document was opened. You can use the macro code example at http://www.gmayor.com/installing_macro.htm to do that.

Inserting the fields in many hundreds of documents (or updating them) will be a trial, but http://www.gmayor.com/document_batch_processes.htm should help with that. It wouldn't be difficult to create a custom process to open the documents, unlock then update the fields, then lock them again, and it could be run over a lunch break which would avoid leaving users responsible for the updates.

An alternative is to paste links to selected texts in another document. While such links will update readily, the blurbs document may be more difficult to manage.

You may also find http://gregmaxey.com/word_tip_pages/repeating_data.html useful.

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Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com