I'm helping someone organize data for an art catalog, and all of the information she has written down so far is in a (extremely long) word document. It looks like this, with even more categories:



Inventory number
IN0001

Title
name1

Date
1948

Inventory number
IN0002

Title

Date
1953

The headings are all repeated, but there is sometimes no text underneath, though there is always a single blank line. Is there a way to transfer this data from this word document to a spreadsheet, with each title becoming a column heading and the information below, if there is any, populating the cell?

You should be able to reformat the data via three wildcard Find/Replace operations, where:
Find = [^13]{3}
Replace = ^p•••^p^p
then
Find = Inventory number^13([!^13]@)[^13]{2}Title^13([!^13]@)[^13]{2}Date^13([!^13]@)[^13]{1,}
Replace = ^p\1^t\2^t\3
Find = •••
Replace = nothing

This will remove all the headings and leave the data in a tab-delimited format ready to copy & paste into Excel.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]