Hi all



First time poster.

I'm working on a large document which has lots of figures and cross references. But when I try to print it copies about 50 pages and inserts them into the document.

Anyone come across this? I'm in Word 2010.


Thanks


Kea

Since you see this on print, something may have happened to the cross-reference fields, or, to be more specific, something may have happend to the hidden bookmarks that Word makes use of when creating cross-references.

If the option to update fields on printing is selected at File tab | Options | Display, then deselect that option.

See what happens if you manually update a cross-reference by selecting it and pressing F9.

Also, are you allowed to share the document?

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thanks very much Stefan- sorry for the slow reply. I'm in New Zealand.

It's a big document- 120 pages. The text that is duplicated is highlighted in grey as cross references are so I suspect you are right.

I have deleted the table of contents and will try deselecting update fields as you suggest. I will also go through and see if I can find the culprit cross reference!

I'm afraid the document is confidential.

Thanks for the follow-up.

When you do find the problem cross-references, note that you have to recreate them from start. Depending on the number of cross-references affected, this may be a time-consuming task, unfortunately.

The problem (a design flaw in Word, really) is as follows: When you add a cross-reference, Word encloses the cross-referenced paragraph in a hidden bookmark. The problem is that if you press Enter, or add content, at the beginning of a bookmarked/cross-referenced paragraph, what you add will end up inside the bookmark, which of course causes trouble with the cross-reference the next time you update it. The workaround is to always add content (or press Enter) at the end of the previous paragraph instead.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional