Hi guys,



I am a newbie with MS Word generally.

I am amending some documents using MS Word 07.
Throughout the document are terms like \\servername and \\siteid , which are currently substituted using Find and Replace manually everytime we change site and server.

Is there an easy way without using AutoCorrect to change these fields all in one go. Preferably at the top of the document with a nice presentation table where they just enter the site/server details then perhaps a macro or something changes them all. AutoCorrect has been asked not to be used due to alot of our people having it turned off by default.

Many Thanks!

I'm not sure if you want to use fields, but, I am currently using a bucket load of them in my lengthy documents at the moment. And they rock!

Basically, you create one field, at the start of your document, then, you insert that field as many times as you like throughout and it will mirror whatever it typed in your first field whenever you update.

You do this by highlighting the information you want to make the original field, by making a bookmark.

(I suggest using "Content Control Boxes" you can find them under the Developer tab, then under Controls. And the button looks like: Aa. And pick either normal or rich depending on your formatting needs.) then type your information into the blue box


((Oh shi - If you don't have your Developer tab yet, find that by clicking your Windows button go down to Word Options then click Popular on the left, then check Show Developer tab in the Ribbon))

So make your Content Control box...And if your field is to be for "Servername" I'd write like "Insert Servername" into the box.... Hehe.

1. Now! Bookmark that badboy by going to your Insert tab then Links > Bookmark with your box selected.

2. Save your bookmark as something which lets you know easily what your field is (Because you are going to have to find it after) Remember: No spaces, or symbols or any junk. Just plain ole' letters 'n numbers please

Eg. Name yours Servername...

3. Now, make another Content Control box where you want the information from the first field to autupdate further down the page.

4. Noooow highlight your Contect Control box, go to your Insert tab all the way to the right, under your Text group, you will see a weird orange and blue paper-thingie called Quick Parts. Click that and go to Field.

5. Now..Don't get scared. A box will pop up with a heap of BS on the left.
Scroll down untill you get to Ref and in the middle a list will come up with a few bookmarks...Including the one you just made ^_^

6. Click on your Bookmark. And click OK

Taaadaaa! Now they are totally linked!

Go ahead and test it. Type something into the first one, and update the second field by clicking in the box, and pushing F9. (You can use F9 to update any sort of field by the way)

You can make as many of these fields as you like. All you have to do is make a bookmark, then insert the Ref field where you want that info to pop up. Just please make sure you name the bookmarks carefully so you don't get confused!

THE MOST IMPORTANT PART:

Is to update your fields!
You can do this manually by right clicking and going to Update Field
OR you can just click Ctrl + A (To select your whole document) and then press F9 which updates ALL your fields at once! Yay!

Pheww. I think that's it! ^_^
If you have any problems I will be happy to help.

There are a few posts from a while ago which I will dig up if I didn't explain that well enough... Eeep.

Goodluck!! <3

Firstly - Thank you so much Ruby this was a great help!


Once again, thank you - you saved me alot of headache.

Ugh,

Ok I have just been told I need to find a way to do the above but have it work with Word 03/XP too! I understand these content controls are not supported in 03/XP. Now he tells me..

What you posted was perfect, now if there was just a way to do so and have it compatible with the older versions it would be ideal.

Many Thanks in advance

Urrrgh dude! I'm so sorry I can't help you.

That's EXACTLY what I'm going through!

Our solution: Fly our stupid writers from interstate, buy them a computer that isn't older than me, and teach them how to use Word '07.

People are so lame.

-_-

Ok mate - Thanks anyway.

I need some alcohol.