Hi,

I am developing an audit report for work. The report will be in Word (at least, I hope to do it in Word to utilize spell/grammar checks. Most of the report will be written comments). The report will have multiple sections. each section will have multiple checkpoints. For each checkpoint, I will need to select the appropriate response based on the condition observed from a table of responses. I have color-coded each of these for the convenience of the reader. I would like to figure out a way to simply single click on the appropriate cell/response and have it automatically highlight with the appropriate color.

I can do this by using the table with all cell fill and font color set and then changing the fill and font color for responses I don't want highlighted, but this will take time. With 150 checkpoints, this will take longer than I hope to spend.

Ideally, I would like to set it up somehow, so that I can click on a response cell and it highlights with the appropriate fill and font color. Click it again and removes the highlight. Is this possible to do in Word? Is there a another program I should use?

Please help. I've hit a wall. My client loves this format, so now I need to find a way to make this more efficient for my team. I tried to provide examples, but the tables will not show up on this post and I can't seem to upload a photo. As you can see, I'm not that Word-savvy.

Thanks,
QA Inspector

To attach a screenshot, click on the Go Advanced button and then click on the paper clip.

Thanks, Charles.

Attached Files

the example below demonstrates a checkpoint and response table with all cells color.docx (12.3 KB, 11 views)