#1
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Mark Entry
Hi
How can delete 'Marks of Indexes' from a document? After selecting a word in a document and click on 'Mark' bottom to assign that, I do not know how can delete this assignment. Mohsen Last edited by Charles Kenyon; 05-11-2015 at 07:39 AM. Reason: Mark as solved |
#2
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Index entries are XE fields, which are formatted as hidden. In other words, if you display hidden text, you can then delete the corresponding field.
You can click the ¶ button on the Home tab to display nonprinting marks, such as hidden text.
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Stefan Blom Microsoft Word MVP Microsoft 365 apps for business Windows 11 Professional |
#3
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Stefan Blom
Do you mean I must find all 'XE word' to remove them? it does not seem to be a good way. Is not it another way to remove 'Marked' words in whole document? |
#4
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Stefan Blom
You think, if a document has 100 Marked words and want to remove all of them, How can I do it? As you mentioned, I must find and select all 100 'XE Words' in WHOLE DOCUMENT and remove them. Maybe so mistakes occurs. As a simple question, How can remove all 'Marked Words' from whole document? |
#5
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The quickest way to remove them all is to set your options so you can see the XE tags and then do a search and replace
Find = ^d XE Replace = nothing
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#6
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Would you explain what '^d' do in Word? Where can I get these kind of symbols and their functions? ^d or ^? or another symbols.
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#7
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^d is the special character to search for a field. You can find this and other find symbology in the find dialog by showing More>> and then clicking on the Special button. Once you learn the symbol, you can type it directly into the Find What box.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#8
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Hi
1- According to your expression I know how to remove all Indexes. Now, I want to remove just one index (e.g. {.XE."Purpose".} from whole document. What I did was to find ^d XE purpose, but it was found nothing. I repeated it for ^d XE "purpose", but it did not too. How can I do to do this via these symbols? 2- Another problem with Index is, when I mark All e.g. "Select All" in whole document, it does not Mark "Select all" as an entry. Or I Marked 'Select by Polygon' (in bold) and it did not mark 'Select by Polygon' (not in bold). In spite of occurring this problem some times (considering constraints), some times it Marks without considering these constraints (bold, case or ...) too. I can not comprehend when it is considered and when it is not considered. How can Mark a word without considering boldness, matching case, or other constraints. please answer two questions separately. Thanks in advance. Mohsen |
#9
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1. Works for me if I search for
^d XE "Purpose" If it isn't working for you, check again what the actual field contains, that the field codes are shown on screen and that the No Formatting button has been clicked to make sure you are not searching for a particular format. You will also need to ensure the Match Case is not selected if you want to find purpose when Purpose was in the field code. 2. See above with regards to the No Formatting button.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#10
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1- It done. I can find enteries now.
2- Do you mean removing all formatting of enteries is necessary to be able to mark them all? If I remove the formatting of enteries, then actually I will lose the formatting of document. the document has very formatted words which have not to change or remove. I want to mark enteries without losing the word's formatting. Can not Word Mark All enteries (automatically and without considering formatting of them in the document) without removing their formatting manually in the document? Do you have any idea? By the way, Where is 'No Formatting' button? |
#11
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The Find dialog has two modes - a short version which hides the better features and the full version. If you can see a button that says "More >>" then you click it and you will then see the No Formatting button. In this instance, 'No Formatting' means the search will find all instances, not just the ones with a specific format. It doesn't mean the text needs to have all its formatting removed first.
The find function can be asked to find all instances or only the instances that comply with the formatting or capitalisation you specified.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#12
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Gussed
I know what 'Find' works. My question was not about Find function. Actually I asked about Index functionality. How can 'Mark All' for one entry (with different formats) in a document. Assume there is a document in which the word 'Purpose' is repeated in it in different formats and styles (like purpose, Purpose, purpose, purpose, Purpose and ...). Now I click on 'Mark entry' button (Index) to Mark all kind of 'purpose' (without considering case, boldness, underline and other formats) in whole document. How can I have to do to Mark All 'purpose' without considering these constraints (bold, underline, case and ...)? This is the question in fact. For an example, there is a document attached (PDF & Word 2013). Have a look at it. the entry 'Select by polygon' is marked all, but just blue is marked and red is not marked. How can Mark an entry (like 'Select by polygon') to mark ALL? Thanks in advance. |
#13
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I had a look at your file and it appears that my English version of Word is not working correctly with your persian (or arabic) text.
The way the Mark All works on my own documents is that all instances are marked regardless of the formatting. The Mark All doesn't mark other instances in two scenarios: 1. Only the first instance is marked per paragraph. If the term appears in a paragraph two or more times, only the first instance is marked for the index 2. Capitalisation matters. The index and Mark All treats purpose, Purpose and PURPOSE as different words. If you want to find all the possible variants of a Word, you need to mark each one separately. Note that you can merge these variants into a single Index Entry by making the Index entry tagging consistent. For example the following would have a single entry in the index. purpose{ XE purpose } Purpose{ XE purpose } PURPOSE{ XE purpose } Now, on your file, the Mark All doesn't appear to be working. IMO, this is because of the right-to-left language used in the paragraphs but I really don't know. I would suggest you either mark up each instance separately or automate all index marking by using a concordance file. This will enable you to at least make the capitalisation variants easier to sort out. If you haven't discovered this yet, do a google search for 'Word Index Concordance" or start by looking at these links http://www.howtogeek.com/howto/35495...icrosoft-word/ http://word.mvps.org/faqs/formatting/Createindex.htm
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Andrew Lockton Chrysalis Design, Melbourne Australia |
#14
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Thank you for presenting 'Making concordance file'. It seems to work as what I need to.
But this question is still in my mind that why 'Mark All' (in Index) can not Mark all entries without considering their constraints, or at least why it does not have optional items (some thing like 'More' in Find function) which make user able to Uncheck them and Mark All entries or Check them and Mark JUST those entries which be satisfied. Do you have an idea about? |
#15
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There are people who make a career out of creating indexes for books and large documents who would be horrified by the idea of Mark All and concordance files but for the average punters working in English these work well enough to create an acceptable result.
I think at least some of your indexing automation problems are due to the language in your document. I would assume that programming for non-english languages would be a nightmare that mono-linguists like me cannot comprehend and testing on mixed language documents may not be as rigorous as it should be. Perhaps this is why you are having problems with the Mark All feature.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
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