Footers - can text in a doc be used as the footer in dozens of documents?

[DuckOfPrey]

Hi all. First post. Did a quick search and saw nothing helpful, so I am asking.



I have a 256 page Word doc that I have to break into 256 documents, one for each page. The large document has a specific footer I have, which does change from time to time.

What I want to do is create one document, say profiles-footer.docx, and have the text of that document become the text of the footer in all of the 256 documents I have to create out of the one large document.

Then, when the footer changes, all I have to do is edit profiles-footer.docx rather than the entire lot of 256 documents.

I appreciate any tips/advice replies that comes my way!

Mike

[Charles Kenyon]

There are a number of ways to do what you want. The way I would do it is base all of your documents on a common template. In that template, store an AutoText entry with your footer text. Use an AutoText field in your documents' footers to call that entry into the documents.

Before you even start, look into the StyleRef Field which will let you use the same footer but have that footer reflect content in the document pages.

Automated Boilerplate Using Microsoft Word
Templates in Microsoft Word

[gmayor]

If the 256 page document is the result of a mail merge, then if you have the original merge document, and its data source, make the change there and re-merge with http://www.gmayor.com/individual_merge_letters.htm to create/recreate the separate documents.

You could process all the separated documents using

http://www.gmayor.com/document_batch_processes.htm

to replace the footer text with new footer text.


or you could use an includetext field in the footer of your large document to call the content of the document as required.


Much depends on where you can start from.