Word 2007 on Windows 7



200+ page document. Of which about 1/3 are landscape pages. They're all paginated throughout--no problem with continue from previous section or any of that. But all pages must have numbering consistently on the portrait orientation bottom-center (in other words, I've got a bunch of landscape tables that need a rotated text page number on the left margin).

I know I can manually place a text box in that left margin, use gridlines to center it, turn the text direction and populate the page number. But I so don't want to do that 70+ times! Is there someway to automate this process?

Worst case, I guess I'll copy/paste the text box so I know it goes in the exact same place on each page, but it's still a pain that I'd rather work around.

If I understand correctly, you want both the portriat and landscape pages to contain the pagination data bottom/centered on each page. If that is correct, I am attaching an example that has that same setup. For more information, see Sections / Headers and Footers in Microsoft Word 2007-2013.

Hope this helps...

Attached Files

Page layout example.docx (15.1 KB, 11 views)

Instead of copy/paste, make a building block of the text box. Select the text box (click the edge, not the inside), click Insert > Footer > Save Selection to Footer Gallery, and give it a name. To make the entry easy to find in the gallery, click Category, choose Create New Category, and make up a name that starts with A (or, better, with an underscore, which sorts to the top before anything that starts with a letter).

When you're making a landscape page, before inserting the building block, be sure to turn off the Link to Previous button in the Header & Footer Tools tab for the landscape section and for the portrait section that follows it (you'd have to do that for copy/paste, too).

I don't think I explained very clearly. The document will be bound so that all pages are aligned. Landscape pages will have their "top" on the left margin where the document is bound. Page numbers, however, must be at the bottom center of the bound document for all pages, regardless of orientation. The default pagination puts the page numbers on the bottom regardless of orientation, which means after binding the landscape pages would have the page number on the right margin. Thus, if I'm flipping through, the page number "moves" from the bottom of the book to the side (and turn sideways) depending on which orientation the page was set to.

For example: https://drive.google.com/file/d/0B28...ew?usp=sharing

Does that make any more sense?


jjfreedman, I'm off to play with building blocks to see if that helps place the box consistently. This will still require individual placement on every landscape page, though, right?

> This will still require individual placement on every landscape page, though, right?

Yes, it will (except in cases where two or more landscape pages are adjacent and all in the same section). Otherwise, you would get the text box appearing on the left (long) edge of portrait pages as well. Once you have set up the building block, though, it will take only a few clicks on each landscape page -- open the footer, turn off Link to Previous, click the Footer button (on the Header & Footer Tools tab), and click the building block in the gallery. It's quicker than having to locate a previous landscape page, copy its footer, return to the new page, and paste.

I guess what I'm missing as I fiddle with it is opening the footer. In landscape, the footer is what will be the right margin once the pages are bound. Is there a way to make the footer stay on the 'short' sides?

Nevermind, got it.

Thanks so much for the building blocks idea--most of the landscape pages are in chunks so it really does save a great deal of clicking! This is just what I was hoping for.

Glad you got it.