Hi,

I frequently take meeting minutes in which I already have an agenda in a normal business type of font and black font color. I want to be able to fill out minutes after each line on the agenda in a different color like RED and a different font and don't want to have to select those settings EVERY SINGLE TIME ... I don't want to have to copy previous red font text to do it either ... there must be an easier way no???



An example is here:

• onsite staff will come up with a method to block off the roadway on each side of the breach. – Fruh said they are slowly getting to that
• The GTRP will have comments on the “Emergency Release” – I don't want to have to set this as red and italcs every time!!!!

My first thought is to create a 2-column table for all comments with one colume black and the other red with respective comments taking the space of one row.

JMO...

Thanks for your reply, unfortunately the minutes have to be kept in the format I showed in my example. It's surprising that there is no way to "tell" word, starting now, whenever I type something, no matter where it is, please make it be red and italics font ....

You might consider setting up a character style for the red italics, and a shortcut to turn it on and off … or you could try combining the table approach with a character style. Example: I've applied a character style to the second column of a table, so that I can tab from column to column instead of reaching for a shortcut. Because it's a character style, converting the table to text and selecting – as the separator then gives me pretty much the results somebody requires.

A two-column layout would be easier to read and understand, I suspect … as well as being easier for you to prepare.

thanks, can you say more about how to setup a shortcut like you mentioned? that could work well

Understanding Styles in Microsoft Word
Tips for Understanding Styles in Word by Shauna Kelly

If you spend a couple of hours learning Styles you will recover that time within the first week and be ahead of the game for the rest of your life (or at least as long as you use Word on a regular basis).

The quickest way to assign a keyboard shortcut is by right-clicking on the Ribbon and going to Customize the Ribbon, then clicking on the button at the bottom of that dialog for Keyboard Shortcuts. Pick Styles under the category, pick your Style and then assign a keyboard shortcut. I would advise saving the shortcut in the template you use for your minutes.

Templates in Microsoft Word

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