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Old 07-08-2016, 08:46 AM
emomobile emomobile is offline Slightly Different Header on Every Page Windows 7 64bit Slightly Different Header on Every Page Office 2013
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Default Slightly Different Header on Every Page

I've been hired to redo/clean up an EMT manual for the local hospital. Down the right side of each page they need a colored (to identify the chapter), and a section number and name. Exhibit A:





The way they had it set up is to manually insert that on every page, alternating from the left side to the right side (since it's printed double sided). The problem with doing that is when you have to add a page, it screws everything up because now all the strips are on the inside of the page. Exhibit B:



To solve the problem of them every being on the wrong side, I thought I could use headers. I learned how to turn a header and put it on down the side of the page instead of the top, and I learned how to divide sections so that I can have different Colors for the different chapters. However I can't for the life of me figure out how to have the section names and numbers (like "Section 6.15.1 Spinal Trauma - Cont.") from Exhibit A.

Making a new section every single page seems unmanageable, as this is 600 pages long. If only I could have a text box in every header that I could easily edit. But then I have the same problem of not being able to add pages without screwing everything up. Advice?
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Old 07-08-2016, 09:38 AM
Charles Kenyon Charles Kenyon is offline Slightly Different Header on Every Page Windows 8 Slightly Different Header on Every Page Office 2013
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Put these in Text boxes in your headers (even though not in the normal header area). Use different even and odd headers. The text boxes should be set to be behind or in front of text rather than in-line with text.

Header/Footer Settings Recap
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Old 07-08-2016, 09:40 AM
Charles Kenyon Charles Kenyon is offline Slightly Different Header on Every Page Windows 8 Slightly Different Header on Every Page Office 2013
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Following up, you do not need new sections every page.
Use the StyleRef Field to reflect page contents in your textbox.
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Old 07-08-2016, 10:30 AM
emomobile emomobile is offline Slightly Different Header on Every Page Windows 7 64bit Slightly Different Header on Every Page Office 2013
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Quote:
Originally Posted by Charles Kenyon View Post
Put these in Text boxes in your headers (even though not in the normal header area). Use different even and odd headers. The text boxes should be set to be behind or in front of text rather than in-line with text.

Header/Footer Settings Recap
Thanks for the reply. Whenever I put a text box in a header, it makes it behave just like regular header text. That is to say that it copies it across every odd or even page.

I looked into the StyleRef field thing. From what I can understand, that takes text from the page, that you manually tag with a bit of code and puts it into the header. The problem is that while I may want my header to say "Section 1.2.1 - Smoke Inhalation" it doesn't necessarily say that on the page anywhere for the StyleRef to draw from. Plus to be honest... That all seems a bit over my head.
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Old 07-08-2016, 02:12 PM
Charles Kenyon Charles Kenyon is offline Slightly Different Header on Every Page Windows 8 Slightly Different Header on Every Page Office 2013
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Quote:
Originally Posted by emomobile View Post
***

I looked into the StyleRef field thing. From what I can understand, that takes text from the page, that you manually tag with a bit of code and puts it into the header. The problem is that while I may want my header to say "Section 1.2.1 - Smoke Inhalation" it doesn't necessarily say that on the page anywhere for the StyleRef to draw from. Plus to be honest... That all seems a bit over my head.
StyleRef is commonly used with headings or captions. What it displays, normally, is text in that style on the current page (or closest preceding page). So, once it is there, it is there until changed. You can use a Character style (that doesn't look any different) to tag things for this as well.

So, if you have a Heading 3 style heading that says "1.2.1 - Smoke Inhalation" you can use a StyleRef field to pick that up. It will continue as that until something else using Heading 3 appears in your document. To cancel it, you would need an empty paragraph formatted using Heading 3.

You are asking for fairly complex behavior from Word. That means that you may have to learn how to get it to do that. It isn't hard, but it may take a bit of time and experimentation.
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Old 07-08-2016, 02:14 PM
Charles Kenyon Charles Kenyon is offline Slightly Different Header on Every Page Windows 8 Slightly Different Header on Every Page Office 2013
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Originally Posted by emomobile View Post
Thanks for the reply. Whenever I put a text box in a header, it makes it behave just like regular header text. That is to say that it copies it across every odd or even page.
You want a purple text box on one side on odd-numbered pages and on the opposite side on even-numbered pages, right? That's what different even and odd will do.

You can use the StyleRef field to vary the text as appropriate.
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