Hello everybody,



I am writing my thesis, and I have generated master lists for each chapter.
Then I have Reference Manager from Word to insert the appropriate references where needed in the text. And I have inserted the chapter bibliography at the end of the document.

Now I would like to have only one bibliography list for the whole document.
My questions are:

1/ How to merge the two documents, without messing up the numbering of the reference in the bibliography list?
2/ Since some identical references are used in different chapters; is that still possible? And how to deal with this?

I would really appreciate to have some help with this issue, as I don't want to undo what I've done so far.
Thank you.
Regards,
Florian

When you merge two documents, any footnotes & endnotes are liable to have their numbering sequences merged, though you can then tell Word to change the way their numbering is handled, so as to restore their independence. As for citations, etc. If both sets use the same master list, there should be no problem. It's only when you've made modifications that introduce conflicts that there may be problems. Also, if either document uses references that aren't in the master list, the combined document will end up with both sets, as you'd want. The updated bibliography, though, will reflect what's in the combined document; it won't produce a separate list for each component.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Hi macropod,

Thank you for the answer.
Actually I use distinct master lists for each chapter, which makes it more difficult I guess.
I generated the xml file myself (with small C program), and I chose to give a number for the "Tag" field. The numbers go from 1 to N, where N is the number of references in the master list.
If I generate a new master list, merging all the references, the numbering (for Tags) will therefore change. The link with citations in the text will thus be mixed up...

What would you advise me to do here?

Your help is really appreciated. Thank you.
Florian

You really should be using the same tags regardless of the document. After all, that's how the master list in Word works - which you should have checked out before imposing your own schema. It seems to me you now need to fix your tags to produce something more consistent with: (a) how Word works; and (b) your goals (i.e. using the same tag for a given reference across all documents).

When Word creates the tags, they're usually along the lines of the first three letters of the Author's surname plus the last two digits of the year of publication. Naturally, this varies where the same surname appears more than once in a given year (e.g. by the addition of an extra digit).

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]