Using Bullets and Numbering

New to Bullets and Numbering...

How does one use the return button to get back to the first paragraph indention (which is often none).



1. What is happening now, is when
......A) hit the return after typing this
..............(a) I end up returning to
..............(b) Here, instead of
2. Here, where I want to be.

How is this done?

Also any good tutorials on using Bullets and Numbering?

Thanks

Larry
Word for Mac 2011

[Stefan Blom]

Shauna Kelly's web site is the best resource. Take a look at http://shaunakelly.com/word/numberin...g20072010.html but note that it was written for WinWord.

Stefan,

Thanks, but that shows one how to set it up. My question is HOW DO YOU USE IT?

How does one type something and start the next paragraph at the indent and numbering they want.

Seevee

[Stefan Blom]

You apply numbering levels by applying the corresponding paragraph style to text.

Note that if you set up numbering with headings (Heading 1, Heading 2, etc.), the default as you press Enter is to apply Normal style (a non-heading style), which will stop the numbering. You can fix this by changing the "Style for following paragraph" setting in the Modify Style dialog box for each heading style or you can use a set of nine other styles. Using different styles makes sense if you don't really want a list of headings.

To display the Modify Style dialog box: Press Ctrl+Shift+S to display the Apply Styles pane. Type in the name of the style that you want to change, and then click the Modify button.

Still not working right. I've been trying to make changes in someone else's document and highlight the changes. Hitting returns, tabs or delete does not line up to anything.

Even when I try to modify it without saving and highlighting the changes, it doesn't work.

As I hit returns, it doesn't line up with anything, and the letter doesn't change appropriately.

I've attached a file that doesn't work. How would one add Item 4 after "peoples account" maintaining the formatting, and the current Item 4 (Associate) would change to 5?


Is there a rock solid tutorial or UTube that explains how this works.

[JulieW]

Larry, Stefan's advice to head for Shauna Kelly web site is the best. You won't find a tutorial anywhere to address your problem. Why? because its all messed up. You have "spaghetti numbering. Your "list" is actually 4 lists, driven by 4 driven by list templates.

I put it though my "snooper" and this is what it looks like under the hood.

1. Our company START OF LIST #1, LIST TEMPLATE “THREE”
2. We shall each retain .. PART OF LIST #1, LIST TEMPLATE “THIRD”
ACCOUNTS
3. Client. Client shall . PART OF LIST #1, LIST TEMPLATE “THIRD”
A. Trust ... START OF LIST #2 LIST TEMPLATE “ONE”
B. Peoples Account ... PART OF LIST #2, LIST TEMPLATE “ONE”
4. Associate. ... PART OF LIST NUMBER 1, LIST TEMPLATE “THIRD”
A. Equipment START OF LIST #3, LIST TEMPLATE “TWO
B. Building, PART OF LIST #3, LIST TEMPLATE “TWO”
C. BuildingNote Part OF List #3, list template Two
1) The parties jointly. START OF LIST #4, LIST TEMPLATE “FOURTH
2) Client shall execute PART OF LIST #4, LIST TEMPLATE “FOURTH”

A healthy list would be one list, driven by one list template. Its almost impossible to achieve that when using directly applied numbering in an environment where documents are shared by users of varying skill levels.

What is misleading to users is the fact that Word uses a style for these paragraphs (and applies the numbering directly over the style). Users are then misled to believe they are using a numbering style when, in fact, that is not so. The paragraphs in your document are numbered directly over style “List Paragraph”, an un-numbered style. What Stephan speaks of is true numbered style, which is different than the numbering in your document.

Sure you could make this work by defining a new MULTILEVEL list and repainting the paragraphs, directly but why go to all of that work only to have it come unglued again? The best expenditure of the time is, imo, to set up styles, apply the styles to the paragraphs and go forward hassle free (that is, hassle free at least until another user decides to lay direct numbering over a paragraph). At least when that happens, fixing it is easy by reapplying styles.

Hope this helps.

JW

[Charles Kenyon]

Originally Posted by Lrrryo

Stefan,

Thanks, but that shows one how to set it up. My question is HOW DO YOU USE IT?

How does one type something and start the next paragraph at the indent and numbering they want.

Seevee

It doesn't matter how you use them if you don't have them set up correctly in the first place. The way to do that is to follow the directions at How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly as already recommended. Once you have them set up correctly, then you would change the style to the style with your top level (likely Heading 1).

[Stefan Blom]

Your example suggests that you don't want this to be heading numbering, but you should still set up numbering attached to paragraph styles. You can create nine styles yourself and then associate them with levels in a multilevel list, as discussed in Shauna Kelly's article. (As an alternative, you can use built-in styles, for example the ones in the List Number series.)

No matter which set of styles you choose, you create numbering from the start via Home tab | Multilevel List | Define New List Style, create the numbering for each level and then associate paragraph styles. In other words, a total of ten styles will be involved in the process (nine paragraph styles plus one list style).

To apply the numbering to text paragraphs, apply the appropriate paragraph style. Often, using the Apply Styles pane (Ctrl+Shift+S) is the easiest approach.