Word 2013: Separating text in a caption

[al.25]

Hi.



I wish to separate the text in a caption so that it's not considered part of it for a cross-reference.

For example:

1. Here is my figure I wish to caption. It included the reference source (RASCAN, 2010). I wish this part to not count as the caption text without making it on a new line.



2. A cross-reference includes the reference source:



3. As a result, my list of figures and tables has the reference, when it shouldn't have.



I can edit out the reference source in the list of figures and tables myself, but it would be more convenient to somehow separate text in a caption.

Any help is appreciated.

[macropod]

Caption cross-referencing already gives you the option to include only the caption type & number or only the caption text. However, there is no way to exclude part of the caption from the table of figures and, if you delete it from there, Word will re-insert it next time anything causes fields in the document to update (e.g. printing).
To work around this, you would have to build your Table of Figures manually, using the applicable caption cross-referencing options.

[Charles Kenyon]

I would use Word's Table of Figures feature to generate the Table of Tables. This gets its information from paragraphs formatted using the Caption paragraph style with a Table Sequence number. You need a different paragraph style in the same logical paragraph (line) for the text you do not want in the Table of Tables. Use a style separator (Ctrl+Alt+Enter) and put the part you do not want in tables in a body style (perhaps formatted to look the same as the caption style).

This way Word does not see the rest of the line (following the style separator) as part of the caption.

A document with these features is attached.

Getting two paragraph styles in a single caption is not automatic but it isn't that hard, either. Remember, you want both to be paragraph styles, not character styles. Once you do this, the Table of Tables can be automatically generated and updated without having to be modified each time.

Understanding Styles in Microsoft Word - Style Separator
Generating a Table of Contents - Complex Documents

BTW, this works with Cross-Referencing to a Table as well.

[macropod]

Hi Charles,

I'd thought about doing it that way, too, but then you can't cross-reference both the caption's caption text and its reference via Insert|Cross-reference.

Although you have the separator after the 'descriptive text', it would have to be immediately after the reference # for the OP's purposes, though I'm not sure whether it's the text or the reference the OP wants to exclude. Obviously, though, you'd only apply the caption Style to whichever part is to be included. Also, FWIW, Style separators aren't supported on Macs.