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Old 03-04-2014, 12:39 PM
Ineedhelp! Ineedhelp! is offline How do I find/replace the same word in multiple documents? Windows XP How do I find/replace the same word in multiple documents? Office XP
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How do I find/replace the same word in multiple documents?
 
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Default How do I find/replace the same word in multiple documents?


I run a small business and have about two hundred customers I invoice every month. Currently, I change the date and the verbiage manually each month for each invoice. Is there a way to edit one invoice and have the change automatically apply to the rest of them? I know there is a 'find/replace' to replace all words in the same document, but is there a 'find/replace' type action I can use to edit multiple documents? Any help would be greatly appreciated! Thanks
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Old 03-04-2014, 03:15 PM
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macropod macropod is offline How do I find/replace the same word in multiple documents? Windows 7 32bit How do I find/replace the same word in multiple documents? Office 2010 32bit
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See, for example:
https://www.msofficeforums.com/word-...html#post55512
https://www.msofficeforums.com/word-...html#post59393

However, it seems to me you should probably be using a mailmerge to produce your invoices, rather than manually editing anything. Of course, this pre-supposes you have a data source (eg an Access database or Excel workbook) that could be used to produce the mailmerge.
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Old 03-04-2014, 03:28 PM
Ineedhelp! Ineedhelp! is offline How do I find/replace the same word in multiple documents? Windows XP How do I find/replace the same word in multiple documents? Office XP
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macropod...thank you, that helps a lot! Do you happen to know if I would be able to use the Mail Merge if the invoices are for different amounts?
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Old 03-04-2014, 03:50 PM
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macropod macropod is offline How do I find/replace the same word in multiple documents? Windows 7 32bit How do I find/replace the same word in multiple documents? Office 2010 32bit
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Indeed you can, that's the kind of thing they're commonly used for. A mailmerge would use, say, an Excel file with different columns (fields) for each of:
• Name
• Address
• Locality
• State
• Zip/Post Code
• Past Due
• Payment(s) Received
• Latest Charges
• Taxes
• Total
Some of these might require more than one column (e.g. you might have Name, Company Position, Company name, etc) or might be split (e.g. Street # & Street Name instead of the lot in one Address field) or, if you're not concerned with granularity, you might combine Locality, State & Zip/Post Code in a single column (field). The Total could be calculated from the others.

For an idea of what can be achieved, see:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327
Most mailmerges don't require that level of complexity, though.
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