showing text formatting overrides

[nooru]

I work on large documents, where we use styles to format (Paragraph and Character Styles); while doing this most of the times tend to miss format some lines to format with styles.



Could you pl. help to identify the solution/script where we can find the missed formatted text.

In Adobe In Design we have solution/script it is "showing text formatting overrides".

I need the same for word 2007.

Regards,
Noour

[macropod]

Ctrl+A, Ctrl+Q, Ctrl+Spacebar will return all text to the paragraph and font settings prescribed by the corresponding Paragraph Styles. Do note, though, that this also removes all Character Style formatting. However, having done that, you can save this as a copy of the original document, then use Word's document compare tools to find the differences at the Paragraph Style level.

[nooru]

i think i was not able to raise the query properly, could you please check the below link in youtube

https://www.youtube.com/watch?v=Qv5ZZbV34Jo

this link talks about the showing text formatting overrides in In Design, the same script can i have for word 2007.

please check and help me

[Stefan Blom]

To view direct formatting at the insertion point, you can make use of the Reveal Formatting pane (Shift+F1). You have to select the "Distinguish style source" check box at the bottom of the pane.

As an alternative, you can have the Styles pane (Ctrl+Shift+Alt+S) display styles + direct formatting. Click the Options link in the pane. Check the desired boxes under "Select formatting to show as styles." To save this change to the document template, select "New documents based on this template" before clicking OK.

[nooru]

https://www.youtube.com/watch?v=Qv5ZZbV34Jo


could you please check the link and i need the same script/macro to identify the non applied style text in the word document.

please help.

[Charles Kenyon]

Originally Posted by nooru

https://www.youtube.com/watch?v=Qv5ZZbV34Jo


could you please check the link and i need the same script/macro to identify the non applied style text in the word document.

please help.

Yes, this would be nice, but...

This is an InDesign feature, not a Word feature. Why not use InDesign for your work if you need this?

I believe, you are talking about a major programming challenge within the Word interface. While MS might be convinced to do this, I do not choose to undertake such a task.

[Stefan Blom]

In Word, using Find and Replace would help if your objective is to replace direct formatting with properly defined character styles, but a macro that does exactly the same as the one mentioned in InDesign doesn't exist as far as I know.

[macropod]

As I posted in nooru's other thread (https://www.msofficeforums.com/word/...-template.html), this is difficult to do. There a many attributes for every paragraph Style that would have to be checked. Suppose, for example, a paragraph Style specifies a 1/2in indent but someone using a metric setup used 1.25cm indents, a difference of 0.2cm. Does that count as direct formatting? How about if they added a tab-stop, then didn't use it? Or how about if the Style calls for single line spacing but a user chose an 'exact' spacing that just happens to be the same?

To get an idea of how many Styles & attributes might need checking, try running the following macro in a empty document:

Sub GetStyleAttribs()
Dim Stl As Style, StrList As String, i As Long
With ActiveDocument
  For Each Stl In .Styles
    With Stl
      StrList = StrList & vbCr & .NameLocal & vbTab & .Description & vbCr
      i = i + 1
    End With
  Next
  .Range.InsertAfter i & " Styles found:" & StrList
End With
End Sub