#1
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Format of a doc is not preserved from PC to Mac
I generated a .doc document in Word 2000 on a PC and sent it to a Mac as an attachment to email. The recipient selected a part of the document and pasted it into a new document in Word (probably 2007) on the Mac. The margins, the font, and the footnotes are not preserved. Original was 6.5" text width, Arial 12 pt font. The new document on the Mac had a 6" text width, Times 12 pt font, and when recipient manually typed in the footnotes they appeared in Arial 10 pt. What's wrong? |
#2
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That's quite normal and has nothing to do with PC-vs-Mac; it's all to do with the fact that what was copied did not include the page setup (it only ever does if what's copied spans a Section break) and, when pasted, the user did not choose to preserve the original formatting.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#3
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Section break? Preservation of formatting?
Thanks! How do I identify "section breaks" in my 60,000 word manuscript?
If I understand correctly, the editor (working on a Mac) should be sure that she breaks up the manuscript into segments that contain at least one section break. Then she must "choose to preserve the original formatting". Is that done through a menu item that allows this option? Thanks again! |
#4
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Actually, your editor would need to make sure a Section break is the last thing copied. You being able to identify them (quite easy if you switch to Draft View), doesn't help if your editor doesn't use them.
At a more basic level, though, why is your editor copying/pasting to another document - and without knowing how to do so properly? If you need to break the document into segments for editing, I'd suggest you make a number of copies, one for each segment, then simply delete whatever occurs before/after the desired segment for each document. Your editor should then work in the documents you supply and use Track Changes, so you can see exactly what is being changed.
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#5
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I agree with Paul.
Once you have your document in parts, though, do not be tempted to use the Master Documents "Feature" to reassemble it. You need to learn about section breaks and what goes into section formatting. Sections / Headers and Footers in Microsoft Word 2007-2013 |
#6
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Preserving the format when sharing docs for editing
I explored the menus and learned how to insert section breaks. As you suggest, I inserted section breaks at the end of each chapter. I was able to make and save a set of copies of the sections as separate documents. This solved all the formatting problems we were experiencing.
Both my editor and I are new to the process of editing a complex document with footnotes in Word. I think with your excellent help we are now working efficiently. I will reassemble the edited and approved sections as they are finished. Finally when all is done I will remove the section breaks so that the final is one long document. All the footnotes will then be numbered sequentially throughout and the file will be ready to give to the book designer...I hope. |
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