Applying heading style to multiple pages at once

[jane.bugai]

Hi All,



I was wondering if there is a way to apply heading style to multiple pages at once? I have a pretty long document and Word automatically defaults text to Normal Style. I would like to apply Heading 1 style to a specific section on a page. I also would like to repeat that for all pages in my document (100+). Is there a way to automate this function in Word or I have to manually apply the heading style to each page? Thank you all.

[Digmen1]

Your question is a bit hard to understand.

But that is the whole purpose of styles.

You apply a style (Heading 1) to your text and then if you ever change the style (Heading 1) (eg from Blue text to green) then every piece of text that you have applied that Style to changes.

But yes of course you will have to manually apply the style to the text that you want on your 100 pages.

(If you had known about styles earlier you would/could have applied the Heading 1 style to the text as you created it!)

[jane.bugai]

Thank you for your response! You replied to my question. Eventually I plan to use the TOC feature in Word which is based on heading styles and I was looking for easier way to go about it. But it looks like I have to go thru 100+ pages and manually apply style to each page.

[Digmen1]

Originally Posted by jane.bugai

Thank you for your response! You replied to my question. Eventually I plan to use the TOC feature in Word which is based on heading styles and I was looking for easier way to go about it. But it looks like I have to go thru 100+ pages and manually apply style to each page.

The thing is that once you have applied the styles to those hundred pages, it will be easy for you to change the style later. Just one click it is will do all 100 pages!

[Charles Kenyon]

See Understanding Styles in Microsoft Word. Actively using styles is essential to making good use of Word, especially on long documents.

Heading Styles 1-3 can be applied to a paragraph by clicking in that paragraph and pressing Ctrl+Alt+1 (2,3) by default. You can make this work for all 9 levels if you want. Heading Style Keyboard Shortcuts Add-In for Headings 4-9

Take a look at Why use Microsoft Word’s built-in heading styles? by Shauna Kelly. The built-in heading styles have been rightly described as "magic" in Word use.

Styles should be planned and applied using judgment, not by rote. However, pressing Ctrl+Alt+1 to apply the Heading 1 style is not that tough. Make sure that when you do this you simply click in the paragraph, not select text. If you select text you may get results you do not expect.

Generating a Table of Contents - Complex Documents
How to create a table of contents in Microsoft Word by Shauna Kelly
TOC Tips and Tricks

Cross-References

[Stefan Blom]

If you have applied manual formatting to text, you can use Find and Replace to search for the formatting and replace it with the appropriate heading style. Generally, though, applying styles is a manual task.

Like any manual task, applying styles may be tedious, but the advantage will be apparent as soon as you want to create a TOC and/or quickly modify formatting of several paragraphs at once.