Keeping exact layout of source document when I copy and paste

[mjbowen147]

Hi,



I am a teacher who is trying to do their maths planning for the week ahead...I have a large document which I do not want to have to email each week, instead I am trying to copy just a couple of pages - into a blank word document.

However, try as I might each time I copy the information and paste it into the destination file some of the spacing and formatting changes...I have tried all of the ways I know how.

I have included an example of the document as well as the destination file...
I'm going mad...what should take a matter of half an hour has turned my sunday into a stress!!

Each page is slightly different in that there is a margin running down the page in a slightly different position...when I try and paste, some information dissapears off the page al together!

For example, try and copy the first two pages into a new blank document!!!

https://app.box.com/s/96t427uxg7rxmrzsc0sf

Can anyone help?!

kind regards,

Matt

[macropod]

Hi Matt,

Probably the best solution would be to use either:
• Save As to save the required pages as a PDF file (you can choose the pages to save by clicking on the 'Options' button that appears after you've chosen the PDF file type); or
• a PDF 'printer' and 'print' the required pages.
That way, you can ensure your recipients will see your document laid out exactly as you intend; otherwise, the layout will be somewhat at the mercy of their own systems and some recipients may not even be able to open docx files.

Failing that, doing the copy/paste will probably work best if you use Draft view, as some of the Section breaks in your document aren't apparent in Print Layout view. To preserve the layout, you'll need to copy everything from the page heading down to and including the 'Next Page' Section break, then past that into your target document. You can then delete the 'Next Page' Section break and the empty paragraph that follows it from the target document. It helps too if the target document has the same basic page layout vis-à-vis margins etc. as the source document.

On a side note, I see that everything in your document has the 'Normal' Style applied but that you've overridden that throughout to achieve the formats you require. You really should learn how to define and use other Styles for this as, in the long run, it will make all of your documents easier to maintain.