Inserting material after Endnotes

ClaireB · #1 10-30-2013, 08:41 PM

I am preparing a manuscript for private publication. All notes have to be endnotes, at the end of the book (not at the end of each chapter). I am unable, however, to place the glossary and the index after the notes--the "insert page break/insert section break/insert blank page" are all greyed out. I get a message that I cannot insert breaks in the notes section. And I cannot create a new section behind notes.

Clearly the index has to be after the notes, and the glossary should be after the endnotes as well. What am I doing wrong?

Thanks in advance, for any guidance.

macropod · #2 10-30-2013, 10:36 PM

If your body content is presently all in a single Section, you can insert a Section break after it and change the endnote configuration to 'End of section' instead of 'End of document'.

ClaireB · #3 10-31-2013, 04:23 AM

Quote:

Originally Posted by macropod

If your body content is presently all in a single Section, you can insert a Section break after it and change the endnote configuration to 'End of section' instead of 'End of document'.

Problem is that all ability to "insert a Section break" of any kind is greyed out. I don't know what "configure to end of section" means. I see nothing that looks like that in the various menus or buttons.

Can you show me how to do what you're suggesting?

ClaireB · #4 10-31-2013, 04:39 AM

The endnotes are section 15 of this manuscript. I know I need a new section where I can put the glossary and the Index, but am unable to insert a new page (greyed out) or create a new section break (greyed out).

Additional advice?

Stefan Blom · #5 10-31-2013, 08:23 AM

You will have insert the section break at the end of the main body of the document (you can't insert it inside the endnote area). Then right-click endnote text and choose Note Options from the context menu. In the Footnote and Endnote dialog box, change the "Location" to "End of section."

If more than two sections are involved, you will also have to suppress the display of endnotes for the preceding sections, which you can do in the Page Setup dialog box.

ClaireB · #6 10-31-2013, 11:22 AM

Stefan,
Maybe I'm not explaining my problem well. All the endnotes (for three different sections) are already at the end of the entire document. I don't want the endnotes to appear at the end of each SECTION. I want them all at the end of the book, appearing continuously. They all appear correctly now.

In the footnote / Endnote dialogue box, there is no option called "Location" (maybe because I'm on a Mac). But I do get an option to place them either at the end of the section or at the end of the document. But as I explained above, I do not want them to appear at the end of each section.

Is there no way to have all the endnotes appear at the end of the DOCUMENT, and then to place the Glossary and Index BEHIND the notes?

I don't know what "right click endnote text" means. What am I right-clicking on?

Stefan Blom · #7 10-31-2013, 03:52 PM

To add a section after the endnotes, you have to set endnote location to end of section. Then you use the "Suppress endnotes" option (in the Page Setup dialog box) for the appropriate sections to "postpone" their display so that the display at the end of the next-to-last section. Trust me, this does work—at least it does in WinWord.

"Endnote text" is the text typed into an individual endnote. Again, I don't know how right-clicking to bring up the context menu works in MacWord, but you seem to have found the Footnote and Endnote dialog box anyway, so it doesn't matter.

Have you been able to locate the Page Setup dialog box?

ClaireB · #8 10-31-2013, 04:49 PM

Quote:

Originally Posted by macropod

If your body content is presently all in a single Section, you can insert a Section break after it and change the endnote configuration to 'End of section' instead of 'End of document'.

As I said before, the manuscript is divided into 15 different sections, all with "body content." NOT a single section. Three of the body content sections have footnotes (now converted to endnotes). Those endnotes all appear, as I want them, at the end of the entire document and NOT at the end of each section!

So, again, how do I place the glossary after the endnotes?

Ideas?

macropod · #9 10-31-2013, 05:54 PM

Quote:

Originally Posted by ClaireB

I don't know what "configure to end of section" means. I see nothing that looks like that in the various menus or buttons.

As I don't use Mac Word, I can only advise on the basis of what I see in Win Word. So, the way you need to access some of the features might differ.

First, after the last Section's contents, but before the endnotes begin, insert a new Section break. For example, if you have an 'Endnotes' heading, insert the Section break after that.

Next, change your endnote setup from 'End of document' to 'End of section'. Make sure the numbering is also set to 'continuous' rather than 're-start' for the whole document. To make these changes, you will need to access the footnotes/endnotes menu. In Word 2003 & earlier, that's done via Insert>Reference>Footnote. In Word 2007 & later, it's done via References>Footnotes. For the moment, this will cause all of your endnotes to relocate to the ends of their respective Sections.

Finally, select Sections before the last one (i.e. not including the Section with your 'Endnotes' heading), then use the Page Layout>Page Setup tools to access the 'Suppress endnotes' option and check it. In Word 2003 & earlier, that's done via File>Page Setup>Layout. In Word 2007 & later, it's done via Page Layout>Page Setup>Layout. Your endnotes should now appear back where they were before. Any content you now insert into the body of the document after the final Section break will appear after the endnotes.

ClaireB · #10 10-31-2013, 06:00 PM

OK, Paul. I'll give it a go. Maybe you have the fix. The descriptions are different in Mac, but your very specific instructions should be a good guide for what to do. I'll let you know (probably tomorrow) how it goes!

Many, many thanks, in advance. This has been soooo frustrating, so I really appreciate the help.

Claire

ClaireB · #11 11-01-2013, 05:32 PM

Quote:

Originally Posted by macropod

As I don't use Mac Word, I can only advise on the basis of what I see in Win Word. So, the way you need to access some of the features might differ.

First, after the 15th Section's contents, but before its endnotes begin, insert a new Section break. For example, if you have an 'Endnotes' heading, insert the Section break after that.

DONE

Next, change your endnote setup from 'End of document' to 'End of section'. Make sure the numbering is also set to 'continuous' rather than 're-start' for the whole document. To make these changes, you will need to access the footnotes/endnotes menu. In Word 2003, that's done via Insert>Reference>Footnote. In Word 2010, it's done via References>Footnotes. For the moment, this will cause all of your endnotes to relocate to the ends of their respective Sections.

DONE

Next, select all of the first 14 Sections (i.e. not including the Section with your 'Endnotes' heading), then use the Page Layout>Page Setup tools to access the 'Suppress endnotes' option and check it. In Word 2003, that's done via File>Page Setup>Layout. In Word 2010, it's done via Page Layout>Page Setup>Layout.

NOT DONE. I CANNOT FIND ANY OPTION ANYWHERE (NOT IN PAGE LAYOUT / PAGE SETUP / LAYOUT) THAT SAYS "SUPPRESS ENDNOTES".

Your endnotes should now appear back where they were before. Any content you now insert into the body of the document after the final Section break will appear after the endnotes.

SINCE I COULD NOT SUPPRESS THE ENDNOTES, THE REST OF THIS DID NOT WORK EITHER.

I'm getting desperate!

macropod · #12 11-01-2013, 06:29 PM

See attached.

ClaireB · #13 11-01-2013, 06:40 PM

I will create a dummy of my manuscript and attach it so you can take a look.

I can see what you mean in your attachment. I just can't get it to work that way.

Thank you for sticking with me.
Claire

ClaireB · #14 11-01-2013, 08:15 PM

Attached is a dummy of the manuscript I'm working with. See how I cannot move the Glossary to be behind the notes. Nor can I insert a section where I can place the Index.

macropod · #15 11-01-2013, 08:30 PM

Here's your document back, with the required changes. I'll see if I can find where these options are stored on Mac Word; otherwise, the process could be automated via a macro.

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