On further investigation, the problem is when the autotext entries contain form fields, which most of them did, those without form fields could be seen, those with cannot. A bug which has been fixed in word 2007 obviously.The only way I could think to get around this would be to have an exteral file and store the entries in book marked areas and copy and paste, however it was not a solution that I wanted to go with and so have had to restrict what can be done with the document if the user is using word 2000 (some users do have 2007)