Fellow Forum Members,
I have a Word 2007 document that numbers 600 pages. I am not the original author, but was tasked to setup the entire document with Cross References for FIGURES, TABLES, and PARAGRAPH Numbers. Today, much to my dissapointment I discovered various pages are displaying sentences incorrectly. It's as though the file has become corrupt in some way. Below is an example of how the maintenance procedure is suppose to read:



(3) Remove power supply (1, Figure 42) from chassis.

Below is an example of the mysterious truncating this document is torturing me with. The pattern I have notice is that the truncation occurs at the beginning of figure fields as shown below:

Remove power supply (1,
(3) Figure 42) from chassis.


Obviously, for some reason I don't know this document is corrupt. My hope is that someone out there could share what troubleshooting strategies I should pursue to fix this problem.

My approach thus far has been to delete the corrupted data and rewrite it and re-establish the Figure Cross Reference fields. I'm being forced to do this because trying to place the cursor in front of the figure field is not possible. Any data you try to input ends up inside the figure field itself.

Other anamolies I have noticed are duplicate figures. I also tried opening the document via a OPEN REPAIR operation with no success.

Any advice or opinions will be tremedously appreciated. My hope is I could salvage this document.

Any help will be greatly appreciated.

Without seeing the document, it's hard to know. At a guess, I'd say that wherever the bookmark for Figure 42 was originally inserted, someone's inserted a paragraph break before the word 'Figure'. Consequently, the cross-reference now picks up that paragraph break too.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks for your post. You were correct, my Figure Cross References got contaminated from FIGURE Captions that were pulling in graphics and tables and then duplicating this data all over the manual where the matching Figure Cross Reference was present. This was a nightmare, and I had no option but to strip out the entire data out of the file and rebuild the file with new Figure Captions and Figure Cross References.

As I mentioned earlier, I inherited this file from someone else who no longer is with the company. The maintenance procedures are all written with numbered steps, followed by a JPEG engineering graphic placed onto a NORMAL row, followed by a TABLE LEGEND (placed onto a NORMAL row), followed by a FIGURE caption (with appropriate Figure Caption style applied).

I never want WORD to torture me again with this problem. Therefore, I hope you can answer some of my questions:

What is the correct way to integrate into a WORD file a JPEG file, TABLE, and a FIGURE Caption to avoid the disaster I experienced?

What can I apply onto the beginning of a FIGURE caption that will function as a barrier and prevent a FIGURE caption from snatching graphics and tables and then spreading it all over FIGURE Cross References throughout the document?

In WORD 2003, I remember placing graphics in what was called a Drawing Canvas, and I never experienced this type of problem. Does WORD 2007 support using a Drawing Canvas?


Any opinion welcome. Thanks.

The issue here seems to have been caused by the captioned items being inserted in-line and the captions being added to the same paragraphs, after which a decision was made to insert a paragraph break and whoever did that didn't take enough care as to how to do that without affecting the bookmarked range.

FWIW, you didn't really need to redo all the captions. All that was required was to fix their ranges, which can be done via Insert|Bookmark, selecting the correct range for each one before updating its bookmark (which you do by telling Word to display hidden bookmarks and, with the correct range selected, simply by clicking 'Add').

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks for the post. I will commit your explanation to memory just in case if I ever have to deal with this problem again in the future. You are the best !