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  #1  
Old 04-17-2009, 09:41 AM
SharkAttack SharkAttack is offline
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Default Auto referencing

I am creating a lengthy Word document with repeated technical information that I would like to be able to reference/link together so that if I change the information at one location, the rest will change to match.

Quicksilver/Interleaf has a way of doing this through autoreferences where you tag certain areas and can have other areas refer back to these locations. I would like to see if this is possible in Word 2007.



Also, can anyone recommend a plug-in or add on that would allow for having drafting/cad sketching functionality within an inserted frame?

Thank you.

Last edited by Bird_FAT; 05-20-2009 at 10:57 AM.
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  #2  
Old 04-17-2009, 12:19 PM
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Bird_FAT Bird_FAT is offline Auto referencing Auto referencing Office 2007
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I must admit, I had to look into this one a bit - I haven't done this for ages and certainly not in 2007; so, first of all - thank you for the interesting challenge to the old grey cells!


OK - what you are going to need to do is create bookmarks for each of the pieces of information that you would like to have repeated in your document. To do this, you need to highlight the entire section of text and then, on the Insert tab, add a bookmark (no spaces allowed, try to keep them clear).
Then, in the place where you want them to be repeated go to the Insert tab and click on Quick Parts and choose Field; now in the Field Names: list, choose Ref. Now in the centre section, you should see all of your bookmarks; choose the one you want to reference at this time (select any of the appropriate options on the right - probably none) and hit OK.


The one thing about field codes is that they need updating; which is SOOO easy to forget to do. So, you have to remember to do it often - to do it for one field - click on the field and hit F9, to do it for te whole document use Ctrl+A to select all, then hit F9.

There is another way of 'Automating' it, too!

Below is a little bit of VBA code that will cause the document to Auto Update all the fields in the document every time you open it - this will ensure that it is as up to date as possible, as often as possible!

  • Open your document (make sure it is the only document open)
  • Press Alt+F11 to open your VBA window
  • In the left hand window you should see a folder called Microsoft Word Objects - use the + to view it's contents (if it isn't already showing)
  • You should now see a Word Icon with the name 'This Document' - double-click it
  • Copy and paste the code from below into the window
  • Close the window
Here's the code
Code:
    Private Sub Document_Open()
  
          Dim myRange
          Set myRange = Selection.Range
                Selection.WholeStory
                Selection.Fields.Update
                myRange.Select

  End Sub
If you wanted, you could always make it do it upon close instead, just change the Private Sub argument to Document_Close()


As for the plug-in - erm! bump! Anyone??
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  #3  
Old 04-28-2009, 06:16 AM
Soultech Soultech is offline
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You can also set Word to automatically update this kind of stuff (I think it refers to this as well as TOCs etc)

1. Click the Office button

2. Click Word Options

3. Open the Display section

4. Select Update fields before printing

5. Select Update linked data before printing

6. Click OK
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  #4  
Old 11-19-2009, 05:51 AM
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Bird_FAT Bird_FAT is offline Auto referencing Windows 7 Auto referencing Office 2007
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Quote:
Originally Posted by Soultech View Post
You can also set Word to automatically update this kind of stuff (I think it refers to this as well as TOCs etc)

...

4. Select Update fields before printing

5. Select Update linked data before printing
Thanks for adding that Soultech!
Only problem with it is that it will only update when you go to PRINT, the method I use above will run every time you OPEN or CLOSE the document! Comes down to what you need it to do, as to which you use!
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  #5  
Old 05-03-2011, 10:46 AM
catt33 catt33 is offline Auto referencing Windows 7 32bit Auto referencing Office 2010 32bit
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This info will be helpful to me in Word 2010 also! Thanks!
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  #6  
Old 02-17-2013, 07:09 PM
MRN2444 MRN2444 is offline Auto referencing Windows XP Auto referencing Office 2003
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Default Not working

I have tried the above suggestions with no success.

Background:
Using Office 2003, I have a one page form that has over 20 text fields to be entered in different locations throughout the form. For example: there are 5 fields on the form that all require the same information such as a persons name. Another 3 fields that will be the date, a couple that will be a string of text. Currently when filling the form out I have to type the same name in all 5 different locations and so on.

Looking to link the text fields together so that when I type the persons name into the first text field and tab to the next field, it will auto fill the name throughout the other text fields for name and the same with the date... time... etc....

Is this possible??
Thanks,
MN
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