#1
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Adding and Moving parts of a document in Word
Hi all,
I have a really quick question, relating to using word to create business proposals... Is there a way to create 'parts' of a document that can be easily added and removed from a document? For example, lets say that I am creating a proposal for building a website and I have different parts to add that would be relevant to individual proposal, but follow similar formats. Ideally I could create 'parts' that would contain headers and paragraphs of content, such as design, development, e-commerce, wordpress, etc. Then to create a new proposal I would open my proposal template then select which 'parts' I want in the proposal and volia, a proposal is quickly constructed. If this is not possible, is there any software that can do this to make the process easier and quicker? Thanks |
#2
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Hi
Don't know how to do that in Word as I use word as a formatter/TOC creator rather than a true WP. But I do what you seem to want to do in software called Scrivener which is a document project manager. Primarily for book writing/manuscript creation/ V large report writing. IF you like - it is a very advanced Word Navigator function. I use this software for report writing and writing textbooks. For instance if I use a section repeatedly but need to "fill in the blanks" I just drag over the relevent folder/page from the template. The software is NOT a WP but has most of the functionality of a WP (Fonts, paragraphing formatting) but will not do things like indexing/TOC/Captions etc. But you can just export it to Word once you're done for formatting. Think of it as though you were writing a textbook and Scrivener will organise the book for you and Word will format it. It costs but is cheap around $40 |
#3
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Thanks for the reply ngmp, I will check it out.
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#4
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Quote:
You can even use the AutoTextList field to make a menu of parts to insert. Look into using the StyleRef field in your headers/footers. When you link the StyleRef field to a header style used in your "parts" the header/footer changes automatically to reflect the page contents. Then your parts can be stored as AutoText. See also Why use Microsoft Word’s built-in heading styles? If that won't work for you, for parts with headers/footers it gets much more complex. This is because to change headers/footers you need to insert a section. Each section has potentially three different headers/footers and may or may not continue some of them from a previous section. See Sections / Headers and Footers in Microsoft Word 2007-2010 I have not tried storing a section break set the way I want in an AutoText part. If you try it, please write back and let us know whether it works. Otherwise, you could have these parts as separate documents and use a macro to 1) Insert a next-page section break, 2) discontinue the same as previous setting for headers/footers, and 3) insert that document in your new section complete with headers/footers. |
#5
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You can also create Quick Parts and Building Blocks for adding standard content.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
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word proposal |
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