Word 2007. Type text data into Properties Comment field. Copy and paste that data back into the document body and get faint line "boxes" around the text lines. The boxes print and the same presentation in the PDF document generated from the DOCX document. Have seen same thing when I copy and paste text from a table. Cannot move encapsulated text around like a text box. How can I prevent this from happening.



Note I copied an example into this window and it showed the boxes but when I went to submit it, the boxes were not present.

You can either use Paste Special|Unformatted Text or, having pasted the text, select it and use the borders tool to remove the border.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Thanks Paul for your reply. The pasting with special-unformatted test does clear the box for the pasted destination. Now I need to know why this situation occurs in the first place.

Try this. Open a new word document and place some text in the properties-comment field. Copy and paste (just normal past not special) that text into the body of the document. Do you get these boxes? If not then have I got some kind of preference set? If you do get the boxes, you should see that these are not text boxes nor borders like you can put in tables. I could find no way to treat these boxes as borders.

Here is another one! Open new word document. In the body of document type some letters. Open properties. Copy body text (normal copy) to any property field. After the copy, the body text is encapsulated with brackets. Annoying but at least the brackets do not print. Why the brackets?

It occurs because of how the object you're copying is formatted. Re the second issue, I suspect what you're getting is the creation of some bookmarks. This happens somethimes in situations that are not well undestood, where Word assumes that whatever is being copied is going to be linked to the destination. If that's what's happening here, going to Insert|Bookmark should reveal a bookmark named OLE_LINK# where the # is a number. You can delete the bookmark and the brackets will disappear with it.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Paul, the problem with the brackets is the bookmarking you mentioned. Did what you suggested and the brackets were deleted. Thanks.

Back to the first problem of the boxes. As I mentioned before, they print; thus, have to be removed. I start with unboxed data in either a properties or table cell. If I copy from any of these locations and paste it in the document boundary or table cell, that destination text is boxed. If I paste special like you suggested the text is unboxed. I have 26 tables in which three cells per table have different data. selecting the boxed data in a cell and; cut, paste special, unformatted text has corrected the problem with one cell exception. That cell data will not unbox. Will have to work on that.

If you can post a document containing a copy of the problem table, I'll take a look at it for you.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Paul,

Thanks for your offer, not sure how to attach a doc to a forum message.

In the meantime, I have been experimenting with this and below are steps, results and solutions that I have found in this area. When I use the term "body text", it includes either table or non-table source data. Have found no difference in either source.

1. Enter some text in a property field. Select that text. Copy and Paste (standard) into the body area. Result: Body text is copied but is encapsulated a rectangle box (not a text box). This box will be printed along with the text. Solution: Select the boxed body text; Home tab, Font, Click on Clear Formatting icon upper, right.
2. Like 1 but Paste Special (unformatted text). Result and Solution same as 1.
Note: interesting in that once the boxed data appears in the body, all other line feeds will continue the boxing of directly entered data.
3.Enter text in a new document body. Select the text; Copy and Paste (standard) into a property field. Result: Text entered into the property field but the source body text is delineated by brackets. These brackets do not print. As you noted Paul, this indicates the text is bookmarked. Solution (as you suggested): Select the bracketed text. Select the Insert tab. Click the Bookmark icon. A Bookmark window lists all the bookmarks. Find the two that relate to this bookmark and delete from the table.
4. This is interesting! Like 3; however, Paste Special (unformatted text). Make sure the cursor is in the desired property box. Do the paste. Result: the body text is not pasted into the selected property field but into the body where the cursor was last set! Solution: None.
The purpose of this activity is based on the fact I am a heavy user of Metadata. I try to be consistent in the what field is used with what type of information. This leads to having an example pattern for each file's field of use. Copy example from body text reference file to property fields. Sometimes, I find it useful to go the other direction; copy a property field data into my reference document for future use.

This is another problem that may not belong here, but does anyone know of any WORD to PDF convertor that does not place quotes around the keyword set in the resultant PDF document? With quotes around the complete set, cannot do single word searches. Must go into the resultant PDF document and remove the quotes each time.

Any of these problems fixed in Word2012?

How to attach a document:
Click on the button for "Go Advanced" to get a more complete set of posting controls including a paperclip to attach. It is usually best to first zip (compressed folder) the document.

This is normal behaviour whenever you add content to something that aldready has some formatting. If you don't want that, simply ensure there's at least a space after the insertion point before pasting, then do your typing after that space.
I do not get that behaviour. As I said previously, this happens somethimes in situations that are not well understood. A number of 3rd-party addins have been implicated.
That's because Paste Special applies to the document, not its metadata. Whatever you paste into the metadata is unformatted anyway, so having Paste Special, etc for it is pointless.
I don't know what you're referring to here. Whether a multi-word expression in the PDF is enclosed in quotes shouldn't make any difference to a search unless the search term includes, say, a space at the end where the content has a quote. But then you'd have the same problem if you included a space and there was any other kind of punctuation mark too.
Probably not.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]