I would like to be able to create a shortcut in Word, either somehow using a macro, an entry field, or create some sort of wizard that lets me replace text in multiple locations throughout the document easily and efficiently.



Specifically, in my cover letter template, I am always mentioning the company name that I'm applying to and the position I am applying for twice. It would be nice if I could enter each piece of information only once, with Word finding and replacing the other instances automatically.

Assuming that you are saving in *.docx format you can make use of Insert tab | Quick Parts | Document Property | Company. This inserts a content control which reflects what is in the "Company" field in document properties. In addition, if you add multiple fields, changing one will reflect in all the other occurrences in the document (and the "Company" field will also change of course).

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Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

This was exactly what I was looking for. Thank you!

You are welcome.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional